Project Coordinator

KLS Earthworks; Alberta; On-site; CAD 60,000 - 80,000; Full time

Job summary

KLS Earthworks & Environmental is seeking a Project Coordinator to facilitate project execution and support management in their Calgary office. The candidate will handle essential organizational tasks, ensuring compliance with documentation, permits, and project progress. Applicants should have a background in project coordination and strong communication skills, aspiring to grow in a dynamic work environment.

Benefits

Competitive compensation package

Supportive and collaborative work environment

Career growth opportunities

Qualifications

• 2-4 years of project experience in a support role.
• Experience in civil construction preferred.
• Strong skills in planning and documentation.

Responsibilities

• Manage project documentation and provide administrative support.
• Develop and maintain project schedules.
• Monitor project progress and provide updates to the Project Manager.

Skills

Organizational skills

Communication

Teamwork

Multi-tasking

Contract interpretation

Education

Civil Engineering Technologist diploma

Tools

Microsoft Project

Microsoft Office Suite

HeavyBid Estimating Software

Job description

KLS Earthworks & Environmental is hiring a Project Coordinator to support our growing team. Reporting to the Project Manager, the ideal candidate will bring 2-4 years of project experience and provide critical organizational and administrative support across multiple projects. This role requires someone who can adapt to shifting priorities, manage project documentation, and communicate effectively with both internal teams and external partners.

Key Responsibilities

• Develop andmaintain athorough understandingof project scope, execution plans, and specifications, including allplanchanges.
• Create andmaintaincomprehensive project documentation, including plans, reports, and records.
• Ensure all required permits and licenses are obtained and adhered to through the project life.
• Assist withproject procurement, ensuring materials and services are sourced and tracked effectively.
• Work with Project Managers, Superintendent andSupervisorsto assess and scheduleresource requirements.
• Assist the Project Manager with maintainingsubcontracts and purchase orders andreviewingvendor invoicesfor accuracy.
• Develop and maintainpositive working relationshipswith subcontractors, suppliers, and clients.
• Assist the Project Manager withtheRequest for Information (RFI)process, as well asshop drawingsandchange ordersThismay includepricing, negotiating, processing, and evaluating cost and schedule impacts.
• Monitor project progress and provide regular updates to theProject Manager, including cost forecasts and schedule adjustments.
• Track and reconcile quantities and costsdaily
• Assist theProject Managerwith the development, maintenance, and communication of project schedules.
• Reconciletime and materials (T&M) workand issue change orders when required.
• Assist withprogress billing, ensuring client invoices align with work completed and resolving any discrepancies.
• Support project closeout by compiling and archiving documentation, preparingmaintenance and warranty manuals, and tracking deficiencies andwarranty work.

Skills & Qualifications

• Proven experience as aProject Coordinatoror in asimilar project support role.
• Civil Engineering Technologist diplomaor related education (2+ years) considered an asset.
• Proficient withMicrosoft ProjectandMicrosoft Office Suite(Word, Excel, Outlook).
• Experience withHeavyBid Estimating Softwareis a strong asset.
• 3+ years of project administration or coordination experience, ideally incivil construction.
• Ability toread and interpret contracts, construction drawings, and technical reports.
• Strongorganizational skillswith the ability to prioritize andmulti-taskin a fast-paced environment.
• Excellentcommunication and teamwork skillswith the ability to work closely with field teams, office staff, clients, and vendors.

What We Offer

• Competitive compensationpackage.
• Supportive and collaborative work environment.
• Career growth opportunitieswithin a dynamic and innovative company.

About KLS Earthworks & Environmental

KLS Earthworks & Environmental is aCalgary-basedleader inexcavation, earthworks, and environmental construction, serving Western Canada since1990. We are built on a foundation ofsafety, innovation, and efficiency, deliveringcost-effective solutions to complex construction and remediation projects. With astate-of-the-art fleetand a team ofhighly skilled professionals, we continue to drive excellence in the industry.

Our Core Values

At KLS, we are guided by four core values that shape everything we do :

• Help First We support each other and our clients to ensure collective success.
• Hungry Were driven, ambitious, and always striving to improve.
• Willing to Learn We embrace new challenges and believe growth comes from continuous learning.
• Committed We take pride in our work and are dedicated to delivering quality and safety every step of the way.

If these values resonate with you, wed love to hear from you!

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