Project Control Officer (PCO) & Process Governance

Vacances Air Canada / Air Canada Vacations; Montreal; On-site; CAD 70,000 - 110,000; Full time

Job summary

Vacances Air Canada / Air Canada Vacations in Montréal seeks a Project Control Officer (Temporary) to support project governance, planning, and reporting across initiatives. The role collaborates with project teams and stakeholders to ensure alignment with scope, timelines, costs, and quality.

The PCO coordinates schedules, budgets, risks, and dependencies, producing executive dashboards and ensuring adherence to PMO standards. Hybrid options may apply based on project needs.

Qualifications

• Bachelor's degree or equivalent in a related field and strong PMO foundation.
• 3–5 years in project controls, coordination, or PMO support.
• Experience monitoring scope, schedules and budgets; governance expertise.

Responsibilities

• Support planning, execution, monitoring, control and closing of projects.
• Develop and maintain integrated schedules including milestones and dependencies.
• Track budgets, forecasts, costs, variances and deliver clear financial reporting.
• Maintain governance records: risks, issues, decisions, change logs.
• Prepare weekly/monthly status reports and executive dashboards.
• Monitor baselines and KPIs; propose corrective actions.
• Coordinate meetings; document minutes; track actions.
• Support resource planning and time reporting; onboarding/offboarding.
• Administer change-control processes and document impacts.
• Maintain audit-ready PMO documentation and process governance.

Skills

Project controls

PMO support

Governance practices

Risk management

Executive reporting

Data analysis

Stakeholder coordination

Microsoft Excel

PowerPoint

Communication skills

Team collaboration

Education

Bachelor's degree in accounting, business administration, project management, information systems, engineering, or related field

Tools

Microsoft Project

Jira

Confluence

SharePoint

Power BI

Portfolio-management tools

Job description

JOB TITLE : Project Control Officer (PCO) & Process Governance

POSITION STATUS : Temporary

DEPARTMENT : Finances

LOCATION: Montréal

The Project Control Officer (PCO) supports project and program managers by establishing and maintaining effective project controls, project and process governance, reporting, and administrative discipline throughout the project lifecycle. The role coordinates planning activities, monitors schedules, budgets, resources, risks, issues, decisions, dependencies, and changes, and supports the design, documentation, and implementation of key controls in new or redesigned processes. Working closely with project teams and business stakeholders, the PCO provides timely, accurate information to support decision-making and helps ensure that projects and processes follow approved methodologies, meet governance and control requirements, and remain aligned with agreed scope, timelines, costs, and quality expectations.

WHAT YOU'LL BE DOING

• Support project and program managers in planning, executing, monitoring, controlling, and closing projects.
• Develop and maintain integrated project schedules, milestones, deliverables, dependencies, and critical-path information.
• Track project budgets, forecasts, commitments, actual costs, and variances, and provide clear financial reporting to project leadership.
• Maintain project governance records, including risk, action, issue, and decision logs; change requests; approvals; and escalation items.
• Prepare weekly and monthly status reports, executive dashboards, steering committee materials, and ad hoc project analyses.
• Monitor progress against approved baselines and key performance indicators, identify emerging variances, and recommend corrective actions.
• Coordinate project meetings, prepare agendas and materials, document minutes and decisions, and follow up on assigned actions.
• Support resource planning by maintaining allocation, capacity, onboarding, offboarding, and time-reporting information.
• Administer project change-control processes and ensure impacts to scope, schedule, cost, resources, risks, and benefits are documented and approved.
• Maintain complete, accurate, and audit-ready project documentation in accordance with PMO standards and document-management practices.
• Facilitate communication and coordination across workstreams, vendors, and stakeholders to manage interdependencies and resolve delivery constraints.
• Support stage-gate reviews, quality assurance, delivery assurance, compliance assessments, and project closure activities, including lessons learned and archival of records.
• Establish and maintain process governance for new or redesigned processes, ensuring that key controls are appropriately designed, documented, implemented, assigned to accountable owners, and validated for operating effectiveness before transition to business-as-usual operations.
• Contribute to the continuous improvement of project-control tools, templates, methodologies, processes, and reporting practices.

WHAT YOU BRING TO THE TEAM

• Bachelor’s degree in accounting, business administration, project management, information systems, engineering, or a related field, or an equivalent combination of education and experience.
• Minimum of 3 to 5 years of experience in project controls, project coordination, PMO support, project administration, or a related role.
• Demonstrated experience monitoring project scope, schedules, budgets, resources, risks, issues, dependencies, and changes.
• Strong knowledge of project management methodologies and governance practices, including predictive, Agile, and hybrid delivery approaches.
• Experience in Microsoft Excel and PowerPoint; experience with Microsoft Project, Jira, Confluence, SharePoint, Power BI, or portfolio-management tools is considered an asset.
• Strong analytical and problem-solving skills, with the ability to interpret project data, identify trends and variances, and recommend practical corrective actions.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to prepare concise executive reporting and facilitate project meetings.
• Ability to work collaboratively with project managers, sponsors, functional leaders, vendors, and cross-functional teams.

Core Competencies

• Project planning, scheduling, and controls
• Budget monitoring and variance analysis
• Governance, compliance, and delivery discipline
• Risk, issue, action, decision, and change management
• Executive reporting and data visualization
• Stakeholder coordination and meeting facilitation
• Analytical thinking and problem-solving
• Attention to detail, organization, and follow-through
• Adaptability, initiative, and results orientation