Project Administrative Assistant - Civil & Infrastructure

Pomerleau; Montreal (administrative region); Hybrid; CAD 42,000 - 65,000; Full time

Benefits offered by this job

RRSP matching

Hybrid work

Employee stock ownership

Career growth

Transit reimbursement

Vacation 4 weeks

Job summary

Pomerleau's Marine Works project team is seeking an Administrative Assistant to support project teams with essential administrative tasks on large-scale construction projects. You will help update documentation, manage meeting schedules, and coordinate resources to keep projects on track.

The role requires at least two years of admin experience, a College Diploma in Office Administration, and proficiency with MS Office.

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent experience.
• Proficient with MS Office suite.

Responsibilities

• Coordinate and maintain project documentation and schedules.
• Assist with drafting of project documents and the handling of invoices to Accounts Payable.

Skills

Communication

Organization

Attention to detail

Education

College Diploma in Office Administration

Tools

MS Office

Job description

Job Description

As an Administrative Assistant on the Marine Works project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects—ranging from $1.5 million to over $1 billion—you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources.

What you will do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have

• 2+ years’ administrative experience working in a fast-paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.

Additional Assets Include

• You have previous knowledge of the construction industry.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate rolesEmployee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we’ve proudly held the distinction of being one of Canada’s Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.