Project Administrative Assistant

Pomerleau; Montreal (administrative region); Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau in Montreal is seeking a Project Administrative Assistant to support building operations on major projects. You will help maintain project documentation, manage meeting schedules, and coordinate resources to ensure smooth project delivery.

The role requires 5+ years of administrative experience and a college diploma in Office Administration, with strong MS Office and Procore skills. A hybrid work model is offered, with opportunities to grow within a national leader in construction.

Qualifications

• 5+ years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent experience.
• Proficiency with MS Office and standard office software.

Responsibilities

• Maintain project documentation and update schedules.
• Coordinate meeting calendars and allocate project resources.
• Draft contract award letters and support invoicing processes.
• Ensure key information is accurately updated and distributed.
• Manage shop drawings, RFIs, purchase orders, change notices, and closeout docs.
• Adapt to project changes and keep presentations current.
• Collaborate with trade partners, consultants and clients to provide strong service.

Skills

Communication

Organization

Attention to detail

Education

College Diploma in Office Administration

Tools

MS Office

Procore

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What you will do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have

• 5+ years’ administrative experience working in a fast-paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.

Additional Assets Include

• Previous knowledge of the construction industry.
• Experience working with Procore.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.