Program Coordinator, Educational Meetings

American Society of Clinical Oncology; Manitoba; On-site; CAD 50,000 - 70,000; Full time

Job summary

The American Society of Clinical Oncology (ASCO) seeks a Program Coordinator to support the Education department. This hybrid role involves coordinating educational programs for the Annual Meeting, requiring strong planning and communication skills. ASCO offers a flexible work environment and a generous benefits package, fostering a culture of teamwork and quality care.

Benefits

Hybrid Work Environment

Open Leave Policy

Paid Family Leave

13 Paid Holidays per Calendar Year

401(k): 7.5% Employer Contribution

Medical/Dental/Vision

Employee Assistance Program

Flexible Spending Account(s)

Disability and Life Insurance

Qualifications

• 2-3 years of administrative support experience, preferably in a nonprofit environment.
• Strong interpersonal skills with a positive attitude.
• Ability to work independently and collaboratively.

Responsibilities

• Lead education planning calls and assist in developing educational programming.
• Coordinate scheduling of planning calls for education and scientific committees.
• Provide customer service support for Annual Meeting Team.

Skills

Planning

Communication

Logistical Skills

Customer Service

Time Management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:
ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, click here.

Who we are looking for:

ASCO is in search of a high-performing and enthusiastic Program Coordinator to join the Education department. The successful hire will be responsible for providing program coordination and support to ASCO Annual Meeting committees in the planning, design, development, implementation, evaluation, and facilitation of the Annual Meeting.

If you are looking for an exciting opportunity to utilize your planning, communication, and logistical skills while collaborating within a team environment to support medical professional programs, then we want to hear from you!

This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2 days per week.

Responsibilities

• Lead education planning calls and assist members of the Education committee in the development of educational programming for the Annual Meeting.
• Lead scientific orientation and abstract placement calls. Assist the Scientific Program committee and serve as a main point of contact regarding online abstract grading, abstract placement discussions, and the development of committee materials and presentation files.
• Coordinate and execute the scheduling of planning calls for education and scientific committee tracks throughout the yearly planning cycle.
• Serve as customer service lead for Annual Meeting Team by co-managing the Abstract and Speaker phone and e-mail accounts. Support customer service efforts for other ASCO meetings as needed.
• Work with the Annual Meeting team members to execute the faculty invitation and replacement processes for the science and education programs. Additionally, coordinate travel and hotel for committee meetings, including arrangements for ASCO Leadership.
• Provide support for databases, websites, meeting applications, and online tools in a timely manner.
• Assist with the development of program planning and onsite meeting goals, agendas, and logistics and provide onsite staff support in Faculty and Presenter Registration office and Poster Desk at Annual Meeting and other meetings as requested.
• Assist with the development of faculty engagement/evidence-based education resources and guides for Annual Meeting committee members, faculty, and abstract presenters.

Required Education and Experience

• Bachelor's degree or equivalent training or equivalent years of related work experience
• 2 - 3 year of related administrative support experience, preferably in a nonprofit environment
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)

Preferred Education and Experience

• Experience in nonprofits, education, and/or healthcare
• Experience in event preparation including, material coordination, logistical set up and expense reimbursements

Competencies

• Openness to embracing and learning new technology
• Strong interpersonal skills with a positive attitude and enthusiasm
• Strong time management skills with a proven ability to meet deadlines, prioritize, and multi-task
• Strong communication skills, including written, with ability to clearly convey and receive information
• Strong customer service skills in a professional setting
• Self-managed with proven skills to use initiative, time management, and organizational skills to prioritize work to deliver results with attention to detail
• Professional demeanor and presence including the ability to handle confidential information
• Ability to work well both independently and collaboratively in teams

ADA/Physical Requirements

Fast-paced office environment with extended periods seated or standing at a desk.

High use of computer and other office technology equipment.

Travel

6-10 days/yr, domestic travel

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.