Program Coordinator, Community Relations - (990093.2)

University of Victoria; Victoria; On-site; CAD 70,000 - 91,000; Part time

Benefits offered by this job

Campus flex arrangement

Job summary

The University of Victoria invites applications for the Program Coordinator in Community Relations. Reporting to the Associate Director, this role will strengthen ties between UVic and the broader community by launching a Speakers Network and coordinating events. The position may require occasional evening/weekend work and offers a campus flex arrangement.

Salary ranges from CAD 69,872 to 90,849 and will be pro-rated for 0.8 FTE per the collective agreement.

Qualifications

• Bachelor’s degree plus minimum of 3 years’ experience in a relevant field.
• Experience in event planning and community engagement.
• Ability to work with diverse stakeholders and communicate effectively.

Responsibilities

• Lead planning and launch of the Speakers’ Network program.
• Coordinate with campus units and external organizations.
• Manage events from planning to evaluation and feedback.
• Ensure equity, accessibility, and diversity across programming.

Skills

Event planning

Community engagement

Relationship building

Communication

Project management

Diversity & inclusion

Networking

Briefing notes

Analytical thinking

Organizational skills

Education

Bachelor’s Degree or equivalent

Tools

Microsoft 365

Eventbrite

CRM systems

Job description

Program Coordinator, Community Relations - (990093.2)

Share this job as a link in your status update to LinkedIn.

Organizational Unit

University of Victoria -> VP External Relations -> Community and Government Relations

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

27 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.8

Salary Grade

$69,872.00 - $90,849.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG8

Start Date

10/1/2026

End Date

3/1/2028

Employee Group:

PEA - Term

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world‑class research and commitment to civic engagement.

*This position is eligible for a campus flex arrangement*

The salary range for this position is:

• Recruitment range: $69,872 to $77,030. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $90,849. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.
  

Job Summary

Mandate:
Reporting to the Associate Director, Community and Government Relations, the Program Coordinator will play a key role in strengthening relationships between the university and the broader community by leading the implementation of a Speakers’ Network, a new partnership between Community Relations and the Division of Continuing Studies. This program will create accessible opportunities for UVic experts and community to come together to share knowledge, stories, and expertise. This role works in collaboration with a broad range of academic and service units on campus alongside diverse external organizations and communities. They are responsible for the planning, administration and delivery of a wide range of innovative learning events offered through the Speaker’s Network.

This role may involve occasional evening and weekend work hours.

Objectives:

• Implement the successful launch of the Speakers’ Network Program
• Transition the program to an operational maintenance phase to ensure program sustainability.
• Evaluate program impact and recommend enhancements to strengthen program outcomes and align with institutional priorities.
• Ensure the Speakers’ Network actively reflects and promotes principles of equity, accessibility, and diversity across all aspects of programming, outreach, and engagement.

Job Requirements

Requirements
This position requires a level of education, training, and experience equivalent to a Bachelor’s Degree plus a minimum of 3 years’ experience and training in a relevant field, preferably in a post-secondary or institutional environment. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Experience working collaboratively with local community organizations.
• Knowledge of academic systems, program planning, and evaluation.
• Experience in event planning, community engagement, or programming.
• Understanding of how to maintain and grow a network of speakers (recruitment, onboarding, relationship maintenance).
• Experience creating briefing notes, reports, and other documents for various audiences.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication styles for different audiences.
• Familiarity with event technology, digital communication tools, and organizational skills to track speaker engagements, scheduling, and program feedback.
• High level of attention to detail and excellent organizational and administrative support skills, including the ability to work independently and collaboratively in a team environment.
• Ability to resolve tasks and/or problems with a high degree of independence by exercising judgment, initiative, innovation, and employing critical thinking and/or analysis
• Experience in working under pressure, being flexible, and consistently meeting deadlines.
• Skills to research and assess information, quickly identify problems or issues, and recommend solutions.
• Demonstrated ability to coordinate activities, manage multiple projects, and prioritize.
• Advanced proficiency with computer applications.

Assets or Preferences

• Knowledge of university organization and post-secondary system would be considered an asset.

Territory Acknowledgement:

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement:

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.

What UVic Offers:

To learn more click here