Research Grants Officer - (989847.1)

University of Victoria; Victoria; On-site; CAD 80,000 - 105,000; Full time

Job summary

The University of Victoria seeks a Research Grants Officer to support pre-awards management of university research grant applications. You will work with researchers, Faculty Grant Officers and related units to ensure compliant, timely submissions.

You will provide strategic guidance to improve proposal competitiveness, deliver capacity-building sessions, and help manage risk before institutional submission approvals. Strong communication and policy interpretation skills are essential.

Qualifications

• Graduate degree and minimum 5 years of related professional experience in a research administration environment.
• Equivalent combination of education, training, and experience may be considered.
• Experience in a post-secondary institution, foundation, or granting agency is preferred.
• Proven ability to interpret and assess compliance with university and funder programs, policies and procedures.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Provide pre-awards management of university research grant applications.
• Collaborate with researchers, FGOs and units to manage the grant submission process.
• Offer strategic guidance to improve competitiveness of funding proposals.
• Check for risk to the institution before requesting institutional approval for submission.
• Deliver capacity-building sessions to researchers and the grant support network.

Skills

Diversity & inclusion

Grant application knowledge

Policy interpretation

Communication of complex information

Project management

Analytical thinking

Education

Graduate degree

Tools

MS Office

Adobe Creative Suite

RAIS UVic systems

Job description

Organizational Unit

University of Victoria -> VP Research -> VP - Research - Research Activities

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

27 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$80,369.00 - $104,529.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG11

Start Date

10/19/2026

End Date

6/18/2027

Employee Group

PEA - Term

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

• Recruitment range: $80,369 to $88,612. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $104,529. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.
  

Job Summary

Mandate:

As part of Research Services, the Grants team provides pre-awards management of university research grant applications. Reporting to the Associate Director, Research Grants (ADRG), the Research Grants Officer (RGO) works collaboratively as part of a grant support network to meet the needs of individual (e.g., researcher) and institutional (e.g., executive, chairs/deans) stakeholders while also ensuring compliance with funding agency regulations and requirements. The RGO works closely with researchers, Faculty Grant Officers (FGOs) and other units (post-award finance, contracts, partnerships, ethics, research accounting, research security) to manage the research grant application process at UVic.

The RGO plays a key role in providing strategic guidance in the development of strong research proposals during the pre-award stage, delivering capacity-building sessions to researchers and other members of the grant support network, and checking for risk to the institution associated with research grant applications prior to requesting institutional approval for submission.

Objectives:

• Maintain comprehensive knowledge of recurring and emerging funding opportunities within an assigned funding agency portfolio.
• Identify and promote funding opportunities of strategic interest to researchers and the university.
• Provide strategic advice to researchers and FGOs to improve competitiveness and success of funding applications through leading the development of a variety of application supports and resources.
• Serve as an expert source of guidance to researchers and FGOs on university policies and administrative procedures as well as funding agency regulations and requirements.
• Ensure grant applications comply with university and funder policies and requirements prior to submission.

Job Requirements

This position requires a level of education, training, and experience equivalent to a graduate degree and minimum 5 years of related professional experience working in a research administration environment. An equivalent combination of education, training, and experience may be considered. Experience working in a post-secondary institution, foundation, or granting agency is preferred.

Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Knowledge of research grant application and pre-award processes.
• Ability to interpret, explain, and assess compliance with university and granting agency programs, policies and procedures.
• Organized and detail-oriented to ensure accurate information is provided to stakeholders in a timely manner.
• Ability to clearly communicate complex information about grant application requirements, processes and policies.
• Strong administrative skills and ability to apply project management principles to achieve project goals on time.
• Proven ability to multi-task while maintaining a high level of accuracy.
• Prioritize workload effectively to manage shifting priorities while meeting frequent non-negotiable and conflicting deadlines.
• Self-motivated and curious with the desire to seek, synthesize and share relevant information.
• Excellent analytical, critical thinking and problem-solving skills with the ability to identify and analyze issues, develop solutions independently, and implement effective strategies to achieve desired outcomes.
• Ability to gather, interpret and synthesize information from a multitude of diverse sources.
• Ability to collaborate, build and maintain positive relationships and work effectively in a team environment.
• Cultural awareness when communicating with researchers and funding agency staff.
• Strong leadership, facilitation and client (customer) services skills.
• Ability to communicate effectively with individuals from diverse backgrounds, and to tailor communication style for different audiences and situations.
• Ability to use discretion and maintain confidentiality when required.
• Proficiency with computer applications (i.e., MS Office Suite, Adobe Creative Suite, and UVic systems such as RAIS)
• Experience with drafting, editing and providing constructive feedback on grant proposals is an asset.
• Experience with research grants administration is an asset.

Territory Acknowledgement

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.