Program Coordinator – Bilingual EN/FR PM Operations

WSP; Montreal (administrative region); On-site; CAD 62,900 - 83,600; Full time

Job summary

WSP in Montréal is seeking a Program Coordinator to support the delivery engine of a national transformation. You will ensure seamless organization, structure, and follow-through under the VP of Simplification and Standardization, acting as the administrative backbone for cross-functional initiatives.

Responsibilities include calendars, workshops, project trackers, and executive communications, with a focus on audit-ready documentation, cloud-file management, and stakeholder coordination.

Qualifications

• Fluent in English and French (written and spoken).
• Experience coordinating projects or supporting multi-disciplinary teams in fast-paced environments.
• Advanced proficiency with PowerPoint, Excel, and MS Office tools.

Responsibilities

• Coordinate complex calendars, schedule meetings, arrange logistics, and manage planning for workshops and offsites.
• Prepare and update program documents: PowerPoint presentations, trackers, status reports, and briefing notes; develop templates and SOPs.
• Support project planning, timelines, milestones, and risk tracking; ensure priorities and deadlines are clear.
• Synthesize discussions into summaries and action items; disseminate follow-ups and maintain records for audit and compliance.
• Maintain centralized program files and repositories on secure cloud platforms; manage access and version control.
• Coordinate cross-functional communications and status meetings; track feedback and escalate issues as needed.
• Provide administrative support for day-to-day program operations, including IT and facilities requests.
• Serve as main contact between program leadership and external partners; prepare briefing materials and research for executive meetings.
• Support change management activities and onboarding initiatives; contribute to continuous process optimization.
• Safeguard confidential information and ensure privacy compliance in all interactions.

Skills

Bilingual English-French

Project coordination experience

PowerPoint proficiency

Excel proficiency

Highly organized

Strong communication

Discretion with sensitive information

Summarizing complex information

Tools

PowerPoint

Excel

Cloud platforms

Job description

WSP in Montréal is seeking a Program Coordinator to support the delivery engine of a national transformation. You will ensure seamless organization, structure, and follow-through under the VP of Simplification and Standardization, acting as the administrative backbone for cross-functional initiatives.

Responsibilities include calendars, workshops, project trackers, and executive communications, with a focus on audit-ready documentation, cloud-file management, and stakeholder coordination.