Program Assistant, Public Health Protection

Vancouver Island Health Authority; Parksville; On-site; CAD 87,648,000 - 92,810,000; Full time

Job summary

Vancouver Island Health Authority (Island Health) is seeking a Program Assistant in Public Health Protection to provide administrative and clerical support across Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control.

Reporting to the Team Leader, you will perform a range of duties including filing, typing, data entry, meeting setup and minute taking, and will use Excel, Word, PowerPoint, and related software to prepare reports, permits, licenses,

Qualifications

• Grade 12 graduation.
• Office Administration Certificate including courses in word processing, spreadsheet and database software.
• Three (3) years recent related administrative or secretarial experience in a similar environment.
• Or an equivalent combination of education and experience.
• Valid BC Drivers License.
• Ability to pass a criminal record check.

Responsibilities

• Manage and maintain files and records.
• Type letters, tables and data entry; photocopying; set up meetings and take minutes.
• Utilize Excel, Word, Power Point and related software to format, design and maintain documents.
• Prepare reports, permits, licenses, procedure manuals, newsletters, web pages and databases.
• Assist with criminal record check applications and related fee collection.
• Gathers and compiles information for reports and statistics.

Skills

Typing 60 wpm

MS Office

Word Processing

Spreadsheets

Database applications

Web applications

Office procedures

Communication skills

Education

Grade 12 graduation

Office Administration Certificate

Tools

Excel

Word

PowerPoint

Desktop publishing software

Database software

Job description

Program Assistant, Public Health Protection - (233293)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

0830-1630

Days Off

Vacancy Type

Temp FT

Salary Range (Hourly Rate)

$30.55 - $32.39

Paid FTE

1

Worked BI-WEEKLY HOURS

75

Planned Start Date

Aug. 31 2026

Approximate End Date (For Temporary Assignments ONLY)

Mar. 28 2028

Pending Return of Incumbent

Yes

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required.

Gathers and compiles information as required, such as confidential client and facility information and statistics. Gathers, researches, organizes, and summarizes information for reports.

QUALIFICATIONS:

Education, Training And Experience

Grade 12 graduation

Office Administration Certificate including courses in word processing, spreadsheet and database software

Three (3) years recent related administrative or secretarial experience in a similar environment

Or an equivalent combination of education and experience

Valid BC Drivers License

Ability to pass a criminal record check

Skills And Abilities

• Ability to type 60 wpm
• Demonstrated skills in MS Office, including Word, Excel, Outlook
• Ability to use Word Processing, spreadsheets, database applications, and web applications
• Ability to prepare, maintain and control a variety of office records, documents, confidential correspondence files and related data with a high degree of accuracy and proficiency
• Ability to communicate effectively, both verbally and in writing
• Ability to apply knowledge of office practices and proceduresAbility to operate related equipment
• Ability to plan, organize and prioritize
• Business writing skills
• Knowledge of general office procedures
• Ability to analyze and resolve problems
• Physical ability to carry out the duties of the position