Administrative Assistant I

Vancouver Island Health Authority; Nanaimo; On-site; CAD 34,000 - 45,000; Full time

Job summary

Vancouver Island Health Authority seeks an Administrative Assistant I to support a program or department, performing secretarial duties and related administrative tasks to keep operations smooth.

The role requires completing Grade 12 plus related coursework in office or business administration and at least three years of experience in a large, complex organization, preferably in a clinical setting. Strong communication and organizational skills are essential.

Qualifications

• Grade 12 plus related course work in office or business administration and three (3) years' related experience in a large complex organization.
• Experience in a large, complex organization, preferably in a clinical program/portfolio.

Responsibilities

• Administrative Assistant I is responsible for carrying out secretarial duties and associated administrative tasks for a program or department.

Skills

Communication skills

Written communication

Typing

Organization

Equipment operation

Physical stamina

Education

Grade 12 plus related coursework in office/business administration

Job description

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Shift Start Time/End Time

08:00-16:25

Days Off

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$25.36 - $33.28

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Oct. 5 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Director, the Administrative Assistant I is responsible for carrying out secretarial duties and associated administrative tasks for a program or department.

QUALIFICATIONS:

Education, Training And Experience

Grade 12 plus additional related course work in office or business administration and three (3) years' related experience in a large complex organization, preferably in a clinical program/portfolio.

Skills And Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to type.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.