Program Assistant & Front Desk Coordinator

University of Victoria; Victoria; On-site; CAD 40,000 - 54,000; Full time

Job summary

University of Victoria in Victoria, BC is seeking a receptionist/administrative assistant for the Counselling Psychology Program. You will be the first point of contact, handling front line duties and providing administrative support.

You will respond to inquiries from students, faculty and the general public, apply established procedures, and redirect as appropriate. Strong communication and organizational skills required.

Qualifications

• Proficiency with Microsoft Outlook, Word and Excel.
• Ability to respond to inquiries from students, faculty and the public.
• Ability to schedule meetings and coordinate calendars.
• Experience maintaining confidential information and handling sensitive data.

Responsibilities

• Serve as first point of contact for the Counselling Psychology Program.
• Provide front-line reception duties and administrative support.
• Respond to inquiries and redirect as appropriate following established procedures.
• Schedule meetings and coordinate calendars; manage correspondence.

Skills

Outlook

Word

Excel

Communication

Calendar management

Event planning

Confidentiality

Education

Secondary School diploma or equivalent

Tools

FAST

Banner

AIRS

Job description

University of Victoria in Victoria, BC is seeking a receptionist/administrative assistant for the Counselling Psychology Program. You will be the first point of contact, handling front line duties and providing administrative support.

You will respond to inquiries from students, faculty and the general public, apply established procedures, and redirect as appropriate. Strong communication and organizational skills required.