Executive Programs Admin & Finance Specialist

University of Victoria; Victoria; On-site; CAD 54,000 - 58,000; Full time

Job summary

The University of Victoria seeks an Executive Programs Assistant to provide advanced secretarial, accounting, purchasing and finance support within the Gustavson School of Business. You will assist with registrations, office operations and department administration, ensuring accuracy and compliance in financial documents.

Reporting to the Associate Director, Executive Programs, you will monitor accounts, advise on procedures, and handle confidential information while supporting staff, faculty

Qualifications

• Experience in financial administration or similar environment.
• Ability to prepare and review financial documents for purchasing and accounting.
• Strong attention to detail and accuracy in reporting.
• Excellent customer service skills for faculty, staff, students and stakeholders.
• Ability to manage workload and meet deadlines with minimal supervision.
• Problem solving using independent thinking and analysis.
• Ability to interpret policies and procedures.
• Effective communication across diverse audiences.
• Experience handling confidential information.
• Proficiency with MS Office and database management.

Responsibilities

• Preparing and reviewing financial documents to ensure accuracy and compliance.
• Advising staff on policies, procedures, guidelines, and forms for accounting and purchasing.
• Regularly monitors operating and specific purpose accounts and performs reconciliations.
• Managing signing authority on accounts and the Purchasing credit card.
• Providing advanced secretarial, accounting, purchasing and finance support within Executive Programs.

Skills

Front desk operations

Accounting knowledge

Accuracy and math

Customer service

Time management

Problem solving

Policy interpretation

Communication across diverse audiences

Confidential information handling

MS Office / Office suite

Education

Post-secondary education or equivalent experience

Tools

MS Office

Content management systems

Job description

The University of Victoria seeks an Executive Programs Assistant to provide advanced secretarial, accounting, purchasing and finance support within the Gustavson School of Business. You will assist with registrations, office operations and department administration, ensuring accuracy and compliance in financial documents.

Reporting to the Associate Director, Executive Programs, you will monitor accounts, advise on procedures, and handle confidential information while supporting staff, faculty