Island Medical Program Administrative Assistant

University of Victoria; Victoria; On-site; CAD 51,000 - 53,000; Full time

Job summary

University of Victoria’s Island Medical Program is seeking an Administrative Assistant to provide frontline support for students, faculty and visitors at the UVic MSB in Victoria, BC. You will work with the IMP team, coordinate with MDUP sites and Island Health, and assist with exam invigilation when required.

This 1.0 FTE CUPE 951 term position requires a secondary school diploma with at least 3 years’ experience, strong communication skills, and proficiency with MS Office and CMS tools.

Qualifications

• Requires 3 years' experience in a comparable environment.
• Must be organized with strong attention to detail.
• Experience handling confidential information and professional communications.

Responsibilities

• Serve as first point of contact for students, staff and visitors.
• Provide comprehensive administrative support to the IMP team.
• Coordinate with UVic and MDUP distributed sites and Island Health partners.
• Assist with exam invigilation and curricular support for Year 1 & 2.
• Occasional travel to Island Health hospital sites may be required.

Skills

Prioritization

Communication

Problem solving

Policy interpretation

Written communications

Confidentiality

MS Office

Adobe Creative Suite

Content management systems

AV equipment

Medical terminology knowledge

Meeting pre-planning

Event coordination

Education

Secondary school diploma or equivalent

Tools

MS Office Suite

Adobe Creative Suite

Content management systems

Video conferencing equipment

Job description

University of Victoria’s Island Medical Program is seeking an Administrative Assistant to provide frontline support for students, faculty and visitors at the UVic MSB in Victoria, BC. You will work with the IMP team, coordinate with MDUP sites and Island Health, and assist with exam invigilation when required.

This 1.0 FTE CUPE 951 term position requires a secondary school diploma with at least 3 years’ experience, strong communication skills, and proficiency with MS Office and CMS tools.