Program Assistant

Municipality of Chatham-Kent; Ontario; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Municipality of Chatham-Kent is seeking a temporary full-time Program Assistant for the Public Health Unit. This role involves providing program support, managing resources, and ensuring effective communication. Candidates should have a college diploma in office administration and relevant experience. This position offers vacation and statutory benefits as per the Employment Standards Act.

Benefits

Vacation benefits

Statutory benefits

Qualifications

• Two to four years related administrative experience required.
• Experience in office administration, reception, and records management preferred.
• Ability to communicate in French is an asset.

Responsibilities

• Provide program support to management and staff.
• Greet the public and provide information.
• Manage inventory and resource supplies.

Skills

Communication

Organizational Skills

Data Entry

Social Media Management

Microsoft Office

Education

College certificate or diploma in office administration

Job description

The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistant with the Public Health Unit. This temporary full-time opportunity is for a period up to three (3) months.

Preference given to CUPE 12.3 members

The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.

• Demonstrate Chatham-Kent’s core values and competencies
• Greet the public in person or on the phone and provide information
• Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)
• Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)
• Equipment operation, management, and maintenance
• Meeting, workshop, and event planning, organization, coordination, bookings, and registration
• Resource design and / or formatting
• Schedule and event calendar maintenance
• Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings
• Participate in the development of operational plans, objectives and workplans and document activities
• College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program
• Two (2) to four (4) years related administrative experience
• Experience working in an office administration role including reception, documentation process, and records management experience preferred
• Excellent communication skills, written and verbal
• Experience with social / digital media including posting on Twitter, Facebook and Instagram and updating webpages
• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

Other qualifications

• Knowledge of continuous quality improvement principles (CQI) and / or experience participating in CQI projects is an asset
• The ability to communicate both written and oral French language is an asset

Work environment / hours of work

• This position works indoors
• This position works weekday hours, with occasional evening hours

Driver’s licence / vehicle requirements

Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following : education / certification verification and employment reference check.

Essential physical and / or safety requirements

• Mask fit testing (N95)
• 2 step TB skin test
• Sitting : frequent sitting in a chair (sitting at desk completing computer work)
• Hands : frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)

This temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act.

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Program Assistant • Chatham-Kent, ON, CA