Program Assistant, EVolveSkills

Achēv; Mississauga; On-site; CAD 40,000 - 50,000; Full time

Job summary

Achēv is seeking a detail-oriented Program Assistant for the EVolveSkills Project in Mississauga. The role involves supporting project operations, maintaining administrative processes, and fostering relationships with partners. Ideal candidates will have strong organizational skills, relevant experience, and a commitment to equity and inclusion.

Qualifications

• 2-3 years of relevant experience in an administrative or project support role.
• Proficiency in Microsoft Office Suite and database management.

Responsibilities

• Provide administrative and logistical support for project activities.
• Track participant data and assist with intake and onboarding processes.
• Coordinate logistics for training sessions and events.

Skills

Organizational Skills

Communication

Problem-Solving

Education

Diploma or degree in Office Administration

Business

Project Management

Tools

Microsoft Office Suite

Zoom

Database Management Systems

Job description

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At Achēv, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.

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Achēv’s latest Impact Report: www.Achev.ca

Job Title: Program Assistant – EVolveSkills Project

Location: Mississauga, Ontario

Position Type: Full-Time (Contract: May 2025 – March 2026)

Reports to: Program Manager, EVolveSkills Project

Number of Positions: 1

About The EVolveSkills Project

EVolveSkills is a forward-thinking, national initiative led by Achēv, designed to support Canada’s transition to a low-carbon economy by training and upskilling current automotive industry employees in Electric Vehicle (EV) repair and maintenance, and engage with and support new career entrants exploring the automotive field with the goal of reducing potential labour market shortages and enhancing the skills of Canada’s workforce. This project aims to train over 1300 participants across Ontario, British Columbia, and Nova Scotia. EVolveSkills not only focuses on building a future-ready workforce but also strengthens employer capacity to meet evolving industry demands.

Position Overview

We are seeking a detail-oriented and highly organized Program Assistant to support the efficient delivery and day-to-day operations of the EVolveSkills project. The Program Assistant will play a key role in maintaining seamless administrative processes, supporting client experiences, and fostering strong relationships with partners including Vancouver Community College, Nova Scotia Community College, Mohawk College, Durham College, Sheridan College, ISANS, DIVERSEcity and Plug’N Drive. The ideal candidate will thrive in a fast-paced, collaborative environment, demonstrating strong technical skills and a proactive approach to problem-solving.

Key Responsibilities

• Provide administrative and logistical support for all project activities, including scheduling meetings, preparing documents, and managing project records.
• Track participant data, oversee program registration, and assist with intake and onboarding processes.
• Coordinate logistics for training sessions, employer engagement events, and team meetings across Ontario, British Columbia, and Nova Scotia.
• Assist with data collection, management, and reporting, ensuring accuracy in tracking participant progress and outcomes.
• Maintain organized financial records related to program expenditures, invoicing, and reimbursements.
• Respond professionally and promptly to inquiries from participants, partners, and internal stakeholders.
• Support the preparation of presentations, reports, and promotional materials to aid in project communication and visibility.
• Ensure all activities are compliant with funder requirements and internal organizational policies.
• Collaborate closely with cross-functional teams to support smooth and successful project delivery.

Qualifications

• Diploma or degree in Office Administration, Business, Project Management, or a related field.
• 2–3 years of relevant experience in an administrative or project support role, preferably in a multi-stakeholder environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, and database management systems.
• Exceptional organizational and time management skills, with the ability to balance multiple priorities effectively.
• Strong written and verbal communication abilities.
• Keen attention to detail, with a proactive and solution-oriented approach.
• Ability to work independently as well as collaboratively within a diverse, remote/hybrid team.
• Commitment to principles of equity, inclusion, and accessible service delivery.

We’re looking to welcome people to our diverse, inclusive, and authentic workplace. We especially welcome applications from members of racialized groups, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is inclusive and barrier-free. So, if you’re excited about this role or another one, please apply on our website www.achev.ca

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative

Industries

• Non-profit Organization Management