Product Support Administrator

Grupo NORS; Mississauga; On-site; CAD 65,000 - 75,000; Full time

Job summary

Nors in Mississauga is seeking a Product Support Administrator to join the Admin team. You will handle inquiries by phone and email, schedule appointments, and maintain supplier and customer records. The role supports regional fleet administration, maintenance contracts, and service administration.

Work closely with Sales, IT and Accounts to ensure accurate invoicing, contracts, and billing. This is a full-time, on-site role in Mississauga.

Qualifications

• Answering and screening internal and external calls and emails.
• Scheduling appointments and maintaining supplier/customer records.
• Experience with regional fleet and maintenance contract administration is a plus.

Responsibilities

• Regional Fleet Administration: manage vehicle files, track usage, and coordinate with vendors.
• Regional Maintenance Contract Administration: create SAP contracts and billings.
• Service Administration Support: train new admins and provide vacation coverage.
• Regional Warranty Administration: review aging reports and support claims processing.

Skills

Communication skills

Organizational skills

Customer service

Attention to detail

Microsoft Office

Education

Business diploma

Tools

SAP

Caretrack

GPS system

Job description

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With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas. Every day, we strive to meet market needs with excellent solutions, equipment, and services — and we believe we have the best talent to deliver on those expectations.

Ready to take the next step in your career? Your new opportunity might be right here.

We are looking for a Product Support Administrator to join our Admin team in Mississauga.

What's the challenge?

What do we expect from you?

What will you find here?

SUMMARY

Answering and screening internal and external phone calls and emails. Scheduling appointments for the department, service providers, suppliers, and customers. Maintaining and updating supplier and customer records.

Expected Salary range (gross/annual)

$65,000.00 to $75,000.00 a year

DUTIES AND RESPONSIBILITIES

Regional Fleet Administration

• Maintain vehicle files as per Gov’t requirements for proper tracking
• Maintain driver files as per Nors Fleet Policy
• Issue PO’s to vendors for vehicle maintenance completed when fleet card not used
• Track monthly km usage per truck
• Ensure vehicle fines are paid by the employee
• Assist with vehicle orders (gathering information, coordinating with the fleet provider)
• Administer the GPS system on service trucks, creating users and assisting users with the system,
  reconciling and coding of quarterly invoices
• Maintain service vehicle list and obtain annual license plate stickers
• Input machines in the Caretrack system at time of PDI and ensure machine configures 100%
• Set up and maintain users – both internal and external
• Create Caretrack contract in SAP and attach signed contract
• Send Activecare Direct contract to contact at Volvo at time of PDI and sale of machine
• Analyze list of active machines and ensure customers are invoiced for services where the free period
  has expired
• Work with Sales Manager and Product Support Manager to determine which machines should be
  deleted from the system once the free period has expired.

Regional Maintenance Contract Administration

• Create contracts in SAP and attach the worksheet and signed contract
• Registration of the new machines sold in RMA (Volvo System), inform sales department for the
  machines going out for the first time on rental.
• Obtain current hour meter readings monthly from telematics or the customer
• Create billing document monthly for each contract
• Submit invoices to customers for PO’s as per customer requirements, once received add into invoices,
  inform account department and submit for the payment to the customer
• Ensure expired contracts are final billed and completed in the system
• Bill customers for the tech tools used for care track service .

Service Administration Support

• Assist with training new Service Admins
• Monitor Service contract for the machine sold to customer to maintain the service of the machines on
  monthly basic.
• Assist Branches when Admins are on vacation
• Provide vacation coverage for Reception in Mississauga
• Schedule after hours for the service field technicians to attendant the customers call in night; resolve
  their issues with the machines
• Produce CSR commission statements monthly for submission to account department for the payment

Regional Warranty Administration

• Review bi-weekly aging reports received from Finance department to ensure claims are being paid in
  a timely manner
• Work with Branch managers to ensure disputed claims are being worked on and missing information
  is submitted to the vendor for payment
• Run and analyze the monthly expense/recovery report the second day of the month and provide
  reasons for variances greater than $1000

CORE COMPETENCIES:

• Local market knowledge and experience
• Excellent team management and leadership skills
• Must be able to travel when required
• A strong set of computer skills- Microsoft Office Suite
• Working knowledge of the heavy equipment industry
• A proven track record
• Experience in Service and Repair
• Experience in Parts and Inventory Management
• Develop understanding of Volvo soft products tools

EDUCATION/TRAINING:

• A post-secondary degree/diploma in business.
• Similar experience, ideally in a dealership environment.

HEALTH AND SAFETY

It is our expectation that all Nors Employees will conduct their work in a safe manner, abide by all Nors safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors employees will be required to report any and all incidences/accidents/near misses according to company policies

Nors is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.

Nors will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant’s needs.