Procurement and Accounting Specialist

eBrandon; Brandon; On-site; CAD 60,000 - 80,000; Full time

Job summary

Brandon School Division is seeking a Procurement and Accounting Specialist to coordinate procurement activities and provide accounting support to the Office of the Secretary-Treasurer. The role involves managing tenders, bid processes, ERP data, and vendor relationships.

The successful candidate will have a business administration qualification, at least three years in procurement/accounting, and strong analytical, communication, and organizational skills to support budgeting, reporting, and

Qualifications

• Bachelor's Degree or Diploma in Business Administration or a relevant field.
• Minimum three (3) years of experience in procurement and accounting.
• Demonstrated knowledge of procurement principles, tendering processes, and contract administration.
• Experience using ERP financial systems and proficiency in Excel, Word, and Outlook.
• Experience preparing and analyzing tenders, quotes, RFIs, and RFPs.
• Strong analytical, organizational, problem-solving, and time management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgement.
• Ability to work independently and collaboratively while building positive relationships.

Responsibilities

• Coordinate the Division's competitive procurement processes, including tenders, quotes, RFPs, and RFIs, ensuring compliance with legislation and procedures.
• Prepare procurement specifications, evaluation criteria, bid summaries, Board reports, and contract documentation.
• Review and process purchase requisitions and purchase orders with proper controls.
• Maintain procurement catalogues and vendor information within the ERP system.
• Monitor procurement activities, resolve issues, and recommend cost-saving improvements.
• Negotiate and administer purchasing contracts and communicate results with vendors and stakeholders.
• Administer the Division's corporate credit card.
• Provide ERP purchasing and accounting training and support to staff.
• Assist with general ledger coding, purchasing procedures, and financial inquiries.
• Assist with financial reporting, budget prep, audits, inventory management, and related tasks.
• Prepare correspondence, reports, and presentations for leadership.

Skills

Procurement knowledge

Tendering processes

Contract administration

ERP systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Analytical skills

Communication skills

Education

Bachelor's Degree or Diploma in Business Administration

Tools

ERP financial systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Duties and Responsibilities

Reporting to the Assistant Secretary-Treasurer, the Procurement and Accounting Specialist coordinates the Division's procurement activities and provides accounting and administrative support to the Office of the Secretary-Treasurer.

Key responsibilities include:

• Coordinate the Division's competitive procurement processes, including tenders, quotes, Requests for Proposal (RFPs), and Requests for Information (RFIs), ensuring compliance with legislation, Division procedures, and procurement best practices.
• Prepare procurement specifications, evaluation criteria, bid summaries, Board reports, and contract documentation.
• Review and process purchase requisitions and purchase orders while ensuring compliance with purchasing procedures and financial controls.
• Maintain procurement catalogues and vendor information within the ERP system.
• Monitor procurement activities, resolve purchasing, invoicing, delivery, and supplier issues, and recommend process improvements and cost-saving opportunities.
• Negotiate and administer purchasing contracts and communicate procurement results with vendors and internal stakeholders.
• Administer the Division's corporate credit card.
• Provide ERP purchasing and accounting training and technical support to school and department staff.
• Assist schools and departments with general ledger coding, purchasing procedures, and financial inquiries.
• Assist with financial reporting, budget preparation, year-end processes, internal and external audits, inventory management, and other accounting functions.
• Prepare correspondence, reports, presentations, and other documentation for the Office of the Secretary-Treasurer.
• Provide administrative support to the Assistant Secretary-Treasurer and collaborate with Finance staff on special projects and departmental initiatives.

Required Qualifications

• Bachelor's Degree or Diploma in Business Administration or a relevant field.
• Minimum three (3) years of experience in procurement and accounting.
• Demonstrated knowledge of procurement principles, tendering processes, and contract administration.
• Experience using ERP financial systems and proficiency in Microsoft Excel, Word, and Outlook.
• Experience preparing and analyzing tenders, quotes, RFIs, and RFPs.
• Strong analytical, organizational, problem‑solving skills, and time management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively while building positive working relationships with staff, vendors, and stakeholders.

Preferred Qualifications

• Supply Chain Management Diploma or equivalent
• Experience in school division or public sector procurement and accounting.
• Working knowledge of relevant regulatory requirements surrounding procurement and supply chain including MERX, NAFTA.
• Experience delivering user training or technical support.

Deadline for receipt of applications is 12:00 noon, Thursday, August 13, 2026.

Employment will be subject to a Criminal Record Check and a Child Abuse Registry Check completed within the four months preceding the date of application with results satisfactory to the Brandon School Division.

Brandon School Division will give consideration to gender equity, visible minorities, indigenous peoples, and persons with disabilities. The Brandon School Division thanks all applicants for their interest. Only those selected for an interview will be contacted.

Upon request, Brandon School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process.