Accounting Clerk 2 - General

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Kamloops; On-site; CAD 45,000 - 60,000; Full time

Job summary

School District No. 73 (Kamloops-Thompson) is seeking an Accounting Clerk 2 in a full-time, permanent role.

The position handles accounts payable and general accounting duties under limited supervision, with opportunities to guide others in AP/AR functions and to learn computerized accounting systems. Probationary period applies; after is eligible for extended health, dental benefits and group life insurance.

Qualifications

• Grade 12 supplemented by a post-secondary accounting course.
• Two years proven accounting/Accounts Payable experience.
• Familiarity with purchasing procedures, vendor codes and budget codes.
• Experience with data processing and data uploading procedures.

Responsibilities

• Verify and match purchase orders and invoices; coordinate receiving information.
• Prepare and process invoices for payment and input batches.
• Reconcile district accounts payable records with suppliers' statements.
• Liaise with schools, suppliers and Purchasing Department to process documents.
• Prepare journal entries and input into the accounting system; assist with Payroll/General postings.

Skills

Attention to detail

Communication

Organizational skills

Purchasing procedures

Accounts payable basics

Team collaboration

Education

Grade 12 + accounting course

Tools

Computerized accounting software

Job description

School District No. 73 (Kamloops-Thompson) is currently accepting applications for the position of Accounting Clerk 2 - Accounts Payable/General.

This is a full-time, permanent position, working 12 months per year. Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life Insurance. School District No. 73 belongs to the Municipal Pension Plan.

Under the limited supervision of the Senior Accountant, the incumbent performs accounting tasks requiring an efficient, organized and methodical application of routines. On occasion, may work with and guide other employees in relation to the Accounts Payable/Accounts Receivable function. Work is varied and requires the incumbent to comprehend, judge and make calculations based on changing guidelines. Is responsible for the day-to-day operations in the area assigned.

TYPICAL DUTIES:

• Verifies and matches Purchase orders and invoices for receipt of goods and services, and co-ordinates receiving information for direct shipments to schools.
• Checks invoices with respect to quantities, pricing, extensions and additions against original purchase orders.
• Coordinates approval for payment of non-purchase order invoice items.
• Prepares invoice input batches and forwards to Data Input Operator.
• Calculates and processes invoices for payment.
• Reconciles district accounts payable records with suppliers' statements and performs required follow-up.
• Liaises with schools, suppliers and Purchasing Department to affect the processing of relevant documentation.
• Performs various record keeping and filing functions.
• Posts all Ministry and other Agency Revenue into proper GL accounts.
• Investigates accounting queries and makes adjustments as required.
• Explains and interprets a variety of information and provides assistance to callers and other employees of the Board.
• Prepares, reviews, and edits accounts payable data for input or upload into computerized accounting system.
• Prepares, reconciles, issues and collects district accounts receivables, including salary, benefit and expense reimbursement from other agencies.
• Reviews and processes / uploads recurring expenses for payment into computerized accounting system.
• Prepares journal entries for input into the system as required.
• Analyzes accounts as required.
• Provides assistance to Accounting Clerk 4 General/Payroll as required.
• Other assigned job-related duties.

ABILITIES, KNOWLEDGE AND SKILLS:

• Ability to meet suppliers' payment deadlines, taking advantage of discounts where possible.
• Ability to communicate and maintain effective working relationships with the Department Head, other employees of the Board and outside agencies/suppliers.
• Ability to organize and prioritize workload with limited supervision.
• Ability to comprehend and interpret applicable purchasing procedures, including advertising, courier, laundry, tendered contractual obligations, etc., vendor codes, budget codes, purchase order completion status, etc. while ensuring payment deadlines for suppliers are met.
• Working knowledge of accounts receivable and accounts payable procedures including invoicing, purchase orders, packing slips, etc.
• Working knowledge of Finance Dept. regulations, school district policies and procedures, purchasing and accounts payable system requirements, provincial sales tax and goods and services tax requirements, including general ledger (assets, liabilities, revenue and expenses, accruals etc.) supplemented by familiarity with data processing and data uploading procedures.
• Working knowledge of word processing spreadsheets and computerized accounting.

QUALIFICATIONS:

• Grade 12 supplemented by a one-year accounting course at the post-secondary level.
• Two years proven previous work experience in accounting and/or accounts payable including exposure to data processing procedures.

We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted.

School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate.

If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, [e-mail].