1.0 Permanent Purchasing Clerk

Near North District School Board; North Bay; On-site; CAD 40,000 - 44,000; Full time

Job summary

The Near North District School Board is hiring a 1.0 permanent Purchasing Clerk for immediate start in North Bay, Ontario. The role requires a post-secondary diploma in business or accounting and 1–3 years in financial accounting, with asset purchasing accreditation preferred and a valid G license.

Key responsibilities include processing purchase orders, maintaining stock files, vendor management and assisting with tendering and accounting system upgrades.

Qualifications

• 1-2 year post-secondary diploma in business, accounting or related field.
• 1-3 years of experience in a financial accounting position.
• Asset: pursuing purchasing accreditation (OPBA or PMAC).
• Valid class G Driver's license and reliable vehicle.

Responsibilities

• Sort, distribute and respond to purchasing communications.
• Monitor open purchase orders and follow-up.
• Process electronic requisitions to purchase orders ensuring compliance with guidelines, health and safety, budget, tax and general ledger coding.
• Provide resources and support for employee queries regarding purchasing and purchase orders.
• Distribute authorized purchase orders electronically.
• Modify purchase orders as needed (increases, vendor changes, cancellations).
• Manage vendor additions/modifications and maintain NNDSB stock files.
• Assist with disposal of surplus furniture/equipment and tender processes.
• Support accounting software upgrades and issue resolution.
• Assist Purchasing Agent with annual inspections and follow-up.

Skills

Purchasing

Accounting concepts

Spreadsheet

Written communication

Organizational skills

Time management

Confidential materials handling

Driver's license

Education

Post-secondary diploma in business/accounting

Tools

Accounting software

Job description

CUPE (Office, Clerical & Technical)

The Near North District School Board is Hiring!

1.0 Permanent Purchasing Clerk

Effective Immediately

Qualifications:

• Minimum 1-2 year post-secondary diploma in business, accounting or a related field
• 1-3 years of experience in a financial accounting position
• completed course(s) and/or working towards purchasing accreditation through the Ontario Public Buyers Association or Purchasing Management Association of Canada is an asset
• Possess a valid class G Driver's license and reliable vehicle

Skills Required:

• Demonstrated experience and knowledge in computerizes purchasing/accounting preferably in an education or fund accounting environment
• Demonstrated understanding of accounting concepts
• Proficiency with spreadsheets and word processing
• Strong mathematical and analytical skills
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to work with time sensitive and confidential materials

Duties and Responsibilities:

• Sorting, Distribution and Response to purchasing related communications
• Monitoring of open purchase orders and follow-up
• Processing of electronic requisitions to purchase orders ensuring compliance with Administrative Guidelines, Health & Safety Guidelines, Budget Availability, Tax and General Ledger Coding and all Relevant Legislation
• Liaison and provision of resources and support to address employee queries regarding purchasing, purchase orders and follow-up including insufficient budget dollars and improper general ledger coding.
• Responsible for electronic distribution of authorized purchase orders
• Processing and subsequent modifications to purchase orders such as increases, vendor changes, cancellations and closures.
• Responsible for vendor additions and modifications
• Complete import, additions, changes, alterations and general maintenance of NNDSB's stock files.
• Assist with the disposal of surplus furniture and equipment
• Assist with contract maintenance, tender renewal, re-tendering schedules and the tender process
• Provision of Support for business machines located within the Board Office including making service arrangements and ordering supplies
• Act as Liaison to address queries and resolve issues as they relate to the processing or purchase orders, returning products and resolving supplier related queries
• Assist, Test and Troubleshoot with accounting software upgrades and issues that may arise
• Provide assistance to the Purchasing Agent in the implementation and follow-up from annual inspections
• Other related duties as assigned by the Manager of Finance and the Purchasing Agent

Rate of pay : $29.16 to $31.98 per hour

All applicants must be legally eligible to work in Canada.

The Near North District School Board is committed to supporting an inclusive andaccessible environment. Accessibility standards address issues that pose major barriers for people with disabilities (i.e. physical barrier, information or communication barrier, etc.). Please ask us howwe may help you by contacting :

Human Resources Department,Near North District School Board

963 Airport Road, PO Box 3110North Bay, ON P1B 8H1

Phone [phone] ext. 5068 - Fax [phone]