1.0 Permanent Purchasing Clerk

St. Clement's School; North Bay; Hybrid; CAD 40,000 - 44,000; Full time

Job summary

Near North District School Board is seeking a 1.0 FTE Permanent Purchasing Clerk to support procurement and financial operations. The role involves processing requisitions, maintaining stock, and liaising with staff on purchasing matters, in a fast-paced school-board environment.

The position requires a business/accounting diploma and 1–3 years in financial accounting, plus a valid G driver’s license. Competitive hourly pay and benefits apply, with onsite responsibilities at North Bay, Ontario.

Qualifications

• 1-2 year post-secondary diploma in business, accounting or related field.
• 1-3 years of experience in a financial accounting position.
• Purchasing accreditation through OPBA or PMAC is an asset.
• Valid G class driver’s license and reliable vehicle.

Responsibilities

• Sort, distribute and respond to purchasing communications.
• Monitor open purchase orders and follow-up.
• Process electronic requisitions to purchase orders per guidelines.
• Liaise and support employee queries on purchasing and follow-up.
• Handle electronic distribution of authorized purchase orders.
• Modify purchase orders (increases, vendor changes, cancellations, closures).
• Maintain NNDSB stock files and vendor records.
• Assist with disposal of surplus furniture/equipment and tender processes.
• Support business machines and supply ordering; address inquiries about purchase orders and supplier issues.
• Assist, test and troubleshoot accounting software upgrades.

Skills

Purchasing experience

Accounting concepts

Spreadsheets

Word processing

Math skills

Communication skills

Organizational skills

Time management

Accounting software

Education

Business/accounting diploma

Purchasing accreditation (asset)

Driver's license

Tools

Accounting software

Job description

CUPE (Office, Clerical & Technical)

The Near North District School Board is Hiring!

1.0 Permanent Purchasing Clerk

Effective Immediately

Qualifications:

• Minimum 1-2 year post-secondary diploma in business, accounting or a related field
• 1-3 years of experience in a financial accounting position
• completed course(s) and/or working towards purchasing accreditation through the Ontario Public Buyers Association or Purchasing Management Association of Canada is an asset
• Possess a valid class G Driver's license and reliable vehicle

Skills Required:

• Demonstrated experience and knowledge in computerizes purchasing/accounting preferably in an education or fund accounting environment
• Demonstrated understanding of accounting concepts
• Proficiency with spreadsheets and word processing
• Strong mathematical and analytical skills
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to work with time sensitive and confidential materials

Duties and Responsibilities:

• Sorting, Distribution and Response to purchasing related communications
• Monitoring of open purchase orders and follow-up
• Processing of electronic requisitions to purchase orders ensuring compliance with Administrative Guidelines, Health & Safety Guidelines, Budget Availability, Tax and General Ledger Coding and all Relevant Legislation
• Liaison and provision of resources and support to address employee queries regarding purchasing, purchase orders and follow-up including insufficient budget dollars and improper general ledger coding.
• Responsible for electronic distribution of authorized purchase orders
• Processing and subsequent modifications to purchase orders such as increases, vendor changes, cancellations and closures.
• Responsible for vendor additions and modifications
• Complete import, additions, changes, alterations and general maintenance of NNDSB's stock files.
• Assist with the disposal of surplus furniture and equipment
• Assist with contract maintenance, tender renewal, re-tendering schedules and the tender process
• Provision of Support for business machines located within the Board Office including making service arrangements and ordering supplies
• Act as Liaison to address queries and resolve issues as they relate to the processing or purchase orders, returning products and resolving supplier related queries
• Assist, Test and Troubleshoot with accounting software upgrades and issues that may arise
• Provide assistance to the Purchasing Agent in the implementation and follow-up from annual inspections
• Other related duties as assigned by the Manager of Finance and the Purchasing Agent

Rate of pay : $29.16 to $31.98 per hour

All applicants must be legally eligible to work in Canada.

The Near North District School Board is committed to supporting an inclusive andaccessible environment. Accessibility standards address issues that pose major barriers for people with disabilities (i.e. physical barrier, information or communication barrier, etc.). Please ask us howwe may help you by contacting :

Human Resources Department,Near North District School Board

963 Airport Road, PO Box 3110North Bay, ON P1B 8H1

Phone [phone] ext. 5068 - Fax [phone]