Accounting Clerk 2 - General

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Kamloops; On-site; CAD 42,000 - 58,000; Full time

Benefits offered by this job

Extended Health and Dental Benefits

Group Life Insurance

Municipal Pension Plan

Job summary

School District No. 73 (Kamloops-Thompson) is accepting applications for an Accounting Clerk 2 - Accounts Payable/General.

This full-time, permanent role involves handling AP data entry, journal entries, and weekly cheque processing in CAD/USD with a focus on accuracy and timely reporting. Under supervision of the Senior Accountant, you will reconcile accounts, manage vendor payments, and support the Finance Department's daily operations, including benefits and pension-related tasks.

Qualifications

• Grade 12 supplemented by a one-year accounting course at the post-secondary level.
• Two years proven previous work experience in computerized accounting environment.

Responsibilities

• Process accounts payable data entry and postings, including journal entries and reconciliations.
• Prepare and edit accounts payable data for input into the accounting system.
• Process weekly accounts payable cheques and EFTs in CAD/USD for vendors and staff.
• Reconcile petty cash, mileage claims and ensure proper receipts and budgets.
• Support accounts receivable/payable processes and respond to accounting inquiries.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Grade 12 plus 1-year accounting course

Two years accounting experience

Tools

Excel

Computerized accounting software

Job description

School District No. 73 (Kamloops-Thompson) is currently accepting applications for the position of Accounting Clerk 2 - Accounts Payable/General.

This is a full-time, permanent position, working 12 months per year.Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life Insurance. School District No. 73 belongs to the Municipal Pension Plan.

Under the limited supervision of the Senior Accountant, the incumbent performs accounting tasks requiring an efficient, organized and methodical application of routines. Work is varied and requires the incumbent to comprehend, judge and make calculations based on changing guidelines. The incumbent is responsible for the day-to-day operations in the area assigned.

TYPICAL DUTIES:

• Performs central data processing functions including accounts payable invoice entry (changes and deletions), district and school field trips, processing journal entries, including monthly benefit billings, cash receipt entries and daily reconciliations of debit/credit card transaction log.
• Prepares, reviews, and edits accounts payable data for input or upload into computerized accounting system.
• Weekly accounts payable cheque and Electronic Funds Transfers (EFTs) in both Canadian and US funds for vendors and district employees.
• Reconciles and processes petty cash, mileage claims and ensures proper calculations, proper receipts and budget codes are provided.
• Reconciles the District's purchasing cards and Utilities/Staples BMO monthly statements.
• Reviews and processes/uploads recurring expenses for payment into computerized accounting system, including utility bills, transportation assistance and parent homestay payments, among others.
• Prepares and delivers weekly bank deposits, including bill payments.
• Prepares, reviews and maintains customer profiles in accounts receivable and accounts payable.
• Prepares, reconciles, issues and collects district accounts receivables, including salary, benefit and expense reimbursement from other agencies.
• Investigates accounting queries and makes adjustments as required.
• Explains and interprets a variety of information and provides assistance to callers and other employees of the Board.
• Provides periodic support for other positions in the Department, for new employees, absences and to meet reporting deadlines.
• Provides daily support for switchboard relief.
• Prepares Finance Department office supply orders as needed.
• Other assigned job-related duties.

ABILITIES, KNOWLEDGE AND SKILLS:

• Ability to organize and prioritize workload with limited supervision.
• Ability to calculate appropriate GST rebates on vendor invoices.
• Ability to communicate and maintain effective working relationships with the public, administrative officers, other employees of the Board and outside agencies and suppliers.
• Working knowledge of accounts receivable and accounts payable policies and procedures.
• Working knowledge of Finance department and District regulations, policies and procedures, and understanding of accounting procedures, including general ledger (assets, liabilities, revenue and expenses, accruals etc.) supplemented by familiarity with data processing and data uploading procedures.
• Working knowledge of word processing, spreadsheets and computerized accounting.

QUALIFICATIONS:

• Grade 12 supplemented by a one-year accounting course at the post-secondary level.
• Two years proven previous work experience in computerized accounting environment.

We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted.

School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate.

If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, [e-mail].