Procurement Administrator - Operations

Placements24; Kimberley; On-site; CAD 42,000 - 58,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Training opportunities

Job summary

Placements24 in Kimberley, Canada seeks a meticulous Procurement Administrator to support operational procurement. You will process purchase orders, liaise with suppliers, maintain records, and assist with inventory management to ensure timely and cost-effective procurement of supplies.

The ideal candidate is highly organized with strong administrative skills, proficient in Microsoft Office, and able to work with internal departments to fulfill requests.

Qualifications

• High school diploma or equivalent; further education or certification in administration or procurement is beneficial.
• 1-3 years of experience in an administrative role, preferably with exposure to purchasing or supply chain functions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Basic understanding of procurement principles and terminology.
• Strong organizational skills and exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a busy environment.
• A proactive and diligent approach to work.
• Familiarity with ERP systems or procurement software is a plus.
• Team player with a willingness to learn.

Responsibilities

• Process purchase requisitions and generate purchase orders for operational supplies and services.
• Maintain clear and consistent communication with suppliers regarding order status, deliveries, and inquiries.
• Update and maintain procurement records, including supplier databases, pricing agreements, and order history.
• Assist with inventory tracking and ensure adequate stock levels of operational consumables.
• Coordinate with internal departments (e.g., Warehouse, Fleet Management) to fulfill procurement requests.
• Prepare reports on purchasing activities, including spending summaries and lead times.
• Provide administrative support to the procurement team, including filing, data entry, and document management.
• Research potential vendors and gather quotes as directed by the procurement manager.
• Ensure adherence to company purchasing policies and procedures.
• Handle discrepancies and resolve issues related to orders and deliveries.

Skills

Administrative skills

Attention to detail

Communication skills

Education

High school diploma

Procurement certification

Tools

ERP systems

Microsoft Office Suite

Job description

About the Role Our client, a rapidly expanding logistics and warehousing company, is seeking a meticulous Procurement Administrator to support its operational procurement needs from their **Kimberley** facility. This role is essential for ensuring the timely and cost-effective procurement of operational supplies, equipment, and services required for daily business activities. You will be responsible for processing purchase orders, liaising with suppliers, maintaining procurement records, and assisting with inventory management. The ideal candidate is highly organized, detail-oriented, and possesses excellent administrative skills with a foundational understanding of procurement processes. This is a great opportunity to develop a career in procurement within a dynamic and growing industry in **Kimberley**.

Key Responsibilities

• Process purchase requisitions and generate purchase orders for operational supplies and services.
• Maintain clear and consistent communication with suppliers regarding order status, deliveries, and inquiries.
• Update and maintain procurement records, including supplier databases, pricing agreements, and order history.
• Assist with inventory tracking and ensure adequate stock levels of operational consumables.
• Coordinate with internal departments (e.g., Warehouse, Fleet Management) to fulfill procurement requests.
• Prepare reports on purchasing activities, including spending summaries and lead times.
• Provide administrative support to the procurement team, including filing, data entry, and document management.
• Research potential vendors and gather quotes as directed by the procurement manager.
• Ensure adherence to company purchasing policies and procedures.
• Handle discrepancies and resolve issues related to orders and deliveries.

Requirements

• High school diploma or equivalent; further education or certification in administration or procurement is beneficial.
• 1-3 years of experience in an administrative role, preferably with exposure to purchasing or supply chain functions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Basic understanding of procurement principles and terminology.
• Strong organizational skills and exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a busy environment.
• A proactive and diligent approach to work.
• Familiarity with ERP systems or procurement software is a plus.
• Team player with a willingness to learn.

Benefits

• Our client offers a competitive starting salary, comprehensive medical aid and provident fund benefits, and opportunities for internal training and advancement.
• Join a supportive team environment in **Kimberley** and contribute to the operational efficiency of a leading logistics provider.
• This role offers a stable career path within the supply chain sector.