Portfolio Administrator

Vaco; Toronto; On-site; CAD 70,000 - 95,000; Full time

Job summary

Vaco in Toronto seeks a detail‑oriented investment accounting professional to provide day‑to‑day support across multiple entities and portfolios. You will monitor trade activity, ensure accurate recording of transactions, and coordinate with custodians, brokers, and internal teams.

You will process corporate actions, maintain security master data, perform month‑end pricing and valuation, and prepare reconciliations and reports.

Qualifications

• Bachelor's degree in Finance, Commerce, Economics, or Accounting.
• 2+ years of investment operations or portfolio administration experience.

Responsibilities

• Provide day-to-day investment accounting support across multiple entities and portfolios.
• Monitor investment trade activity to ensure transactions are recorded accurately, following up on exceptions.
• Coordinate with custodians, brokers, and internal stakeholders to resolve settlements and inquiries.
• Process corporate actions, maturities, and other investment events to maintain accurate records.
• Maintain investment security master data and support data integrity initiatives.
• Perform month-end, quarter-end, and year-end pricing and valuations.
• Prepare and review investment accounting reports, schedules, and reconciliations.
• Complete portfolio reconciliations and ensure completeness of records.
• Support internal controls, audits, and end-of-period closes.

Education

Bachelor's degree in Finance, Commerce, Economics, or Accounting

Job description

• Provide day-to-day investment accounting support across multiple business entities and investment portfolios.
• Monitor investment trade activity within the investment accounting system to ensure transactions are recorded accurately and completely, following up on exceptions as required.
• Coordinate with internal departments, custodians, brokers, and external stakeholders to resolve trade settlement, cash movement, and investment-related inquiries.
• Process and monitor corporate actions, maturities, principal repayments, income receipts, and other investment events to ensure accurate accounting records.
• Maintain investment security master data and support ongoing data integrity initiatives.
• Perform security pricing and valuation activities during month-end, quarter-end, and year-end reporting cycles.
• Prepare and review recurring investment accounting reports, schedules, and reconciliations.
• Complete portfolio reconciliations, including investment holdings, receivables, payables, and custody records.
• Maintain documentation supporting internal controls, third-party service providers, and audit requirements.
• Assist with month-end, quarter-end, and year-end close processes by preparing supporting schedules and ensuring completeness of investment accounting records.
• Support internal and external audits by providing documentation and responding to information requests.
• Participate in process improvement initiatives and special projects as assigned.

About you:

• Bachelor's degree in Finance, Commerce, Economics, or Accounting.
• 2+ years of investment operations or portfolio administration experience.

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here . Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).