Personal Assistant

glen-group-v2; Richmond; On-site; CAD 45,000 - 50,000; Full time

Job summary

Glen Group is seeking a proactive Personal Assistant to directly support the busy CEO in Vancouver's Lower Mainland. This role goes beyond typical admin duties, acting as the executive’s organizational anchor in a fast-paced environment.

You will manage confidential communications, coordinate travel, and keep multiple projects moving forward. The position requires strong organizational skills, excellent communication, and a willingness to travel.

Qualifications

• 3+ years of experience as a personal assistant in a fast-paced environment.
• Highly organized and detail-oriented with strong follow-through.
• Excellent written and verbal communication skills.
• Proactive mindset—able to identify and complete tasks without direction.
• Based in Vancouver or Lower Mainland with a valid Class 5 driver’s license and clean abstract.
• Willing to travel in and out of province.
• Ability to speak Cantonese and/or Mandarin is considered an asset.

Responsibilities

• Manage the CEO’s priorities, clients, accounts, and confidential documents.
• Keep projects on track, flag issues early, and follow up with team members.
• Travel with the CEO in and out of province and set up business meetings.
• Draft and respond to emails, handle communication with contractors, partners, and external stakeholders.
• Research opportunities (partners, trends, tools) and present findings.
• Take tasks as far as possible before they reach the CEO; follow through to completion.
• Track deadlines and follow up on action items.
• Liaise with internal departments and external partners.

Skills

Organized

Communication

Proactive

Tech-savvy

Attention to detail

Travel coordination

Tools

MS Office

Gmail

Google Workspace

CRM systems

QuickBooks

PM tools

Job description

About Glen Group

Glen Group is a dynamic and fast-growing organization dedicated to providing high-quality services across multiple industries, including traffic control, security, construction, and management. With a strong foundation built on integrity, innovation, and service excellence, we are committed to delivering value to our clients and fostering growth within our teams.

Our Commitment to Diversity and Inclusion

At Glen Group, we believe that diversity drives innovation and inclusion builds stronger teams. We are committed to creating a workplace where everyone feels respected, valued, and empowered to thrive—regardless of race, gender, ethnicity, religion, sexual orientation, or background. We actively promote equity, fairness, and opportunity in every aspect of our hiring, operations, and company culture.

Personal Assistant

About the role

• Organized. Strategic. Adaptable to any climate. If this sounds like you, this could be a perfect match! A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian company.
• This isn’t a standard admin or 9-5 job. We need a proactive, sharp, and adaptable assistant who thrives in a fast-moving environment. Your job is to keep the CEO organized and play a critical role as the executive’s organizational anchor.
• Keep projects moving forward, and make sure things get done before they ever hit their plate. You’ll be directly involved in every part of the business, partnerships to clients.
• This role provides essential administrative, governance, and communications support that contributes directly to the effectiveness of leadership and the delivery of services to the clients.

What you'll do

• Manage the CEO’s priorities, clients, accounts, work with confidential documents and make sure nothing slips through the cracks.
• Keep projects on track, flag issues early, and follow up with team members.
• Travel with the CEO in and out of province and set up business meetings.
• Draft and respond to emails, handle communication with contractors, partners, and external stakeholders.
• Research opportunities (partners, trends, tools) and present findings.
• Take tasks as far as possible before they reach the CEO; follow through to completion.
• Track deadlines and follow up on action items.
• Liaise with internal departments and external partners.

Qualifications

• 3+ years of experience as a personal assistant or in a similar role in a fast-paced environment
• Highly organized and detail-oriented, with strong follow-through
• Excellent communication skills (written and verbal)
• Proactive mindset — able to identify and complete tasks without needing direction
• Tech-savvy and comfortable using Microsoft Office, Gmail, Google Workspace, CRM systems, QuickBooks, and project management tools
• Strong work ethic with a positive, go-getter attitude
• Must be based in Vancouver or the Lower Mainland and hold a valid Class 5 driver’s license with a clean abstract
• Must be willing to travel in and out of province
• Ability to speak Cantonese and/or Mandarin is considered an asset

Salary Range: $45k to start

We thank all applicants for their interest; however, only short-listed candidates will be contacted.