Executive Personal Assistant to CEO | Travel-Ready & Vancouver-Based

glen-group-v2; Richmond; On-site; CAD 45,000 - 50,000; Full time

Job summary

Glen Group is seeking a proactive Personal Assistant to directly support the busy CEO in Vancouver's Lower Mainland. This role goes beyond typical admin duties, acting as the executive’s organizational anchor in a fast-paced environment.

You will manage confidential communications, coordinate travel, and keep multiple projects moving forward. The position requires strong organizational skills, excellent communication, and a willingness to travel.

Qualifications

• 3+ years of experience as a personal assistant in a fast-paced environment.
• Highly organized and detail-oriented with strong follow-through.
• Excellent written and verbal communication skills.
• Proactive mindset—able to identify and complete tasks without direction.
• Based in Vancouver or Lower Mainland with a valid Class 5 driver’s license and clean abstract.
• Willing to travel in and out of province.
• Ability to speak Cantonese and/or Mandarin is considered an asset.

Responsibilities

• Manage the CEO’s priorities, clients, accounts, and confidential documents.
• Keep projects on track, flag issues early, and follow up with team members.
• Travel with the CEO in and out of province and set up business meetings.
• Draft and respond to emails, handle communication with contractors, partners, and external stakeholders.
• Research opportunities (partners, trends, tools) and present findings.
• Take tasks as far as possible before they reach the CEO; follow through to completion.
• Track deadlines and follow up on action items.
• Liaise with internal departments and external partners.

Skills

Organized

Communication

Proactive

Tech-savvy

Attention to detail

Travel coordination

Tools

MS Office

Gmail

Google Workspace

CRM systems

QuickBooks

PM tools

Job description

Glen Group is seeking a proactive Personal Assistant to directly support the busy CEO in Vancouver's Lower Mainland. This role goes beyond typical admin duties, acting as the executive’s organizational anchor in a fast-paced environment.

You will manage confidential communications, coordinate travel, and keep multiple projects moving forward. The position requires strong organizational skills, excellent communication, and a willingness to travel.