Executive Assistant

Talent Edge; Vancouver; On-site; CAD 75,000 - 95,000; Full time

Benefits offered by this job

Extended health and dental benefits

Paid vacation

RSP match

Job summary

Lionsgate Communities, in collaboration with Talent Edge, seeks an Executive Assistant to provide comprehensive executive support to the Founder and CEO. This in-office role requires high organization, discretion, and proactivity in a small, entrepreneurial office in downtown Vancouver.

You will manage calendars, travel, and correspondence across time zones, prepare presentations, and coordinate meetings and special projects.

Qualifications

• 2+ years of Executive Assistant experience supporting a senior executive.
• Strong MS Office and Outlook skills; calendar management across time zones.
• Proactive, discreet, and able to take ownership of tasks.
• Excellent communication and ability to prioritize under pressure.

Responsibilities

• Providing confidential executive support to the Founder and CEO.
• Managing calendars, appointments, meetings, travel arrangements, and competing priorities.
• Monitoring and responding to emails and routing important matters.
• Preparing and editing correspondence, presentations, documents, and meeting materials.
• Recording and distributing meeting notes and following up on action items.
• Coordinating meetings, events, and internal/external engagements.
• Supporting special projects, research, reporting, and other business initiatives.
• Maintaining accurate files, records, and confidential information.
• Anticipating priorities and proactively identifying areas requiring follow-up.
• Occasionally working outside regular business hours when demanded.

Skills

Executive support

Discretion

Communication

Prioritization

Education

B.A., B.Sc., or B.Comm. preferred

Tools

Microsoft Office

Outlook

Job description

About Talent Edge:

As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself on bringing innovative strategies and a passion for excellence to each and every engagement.

About our Client:

Lionsgate Communities is a leading Canadian property and asset management company with more than 25 years of experience across Vancouver, Calgary, and Toronto. Its portfolio includes established rental communities, active renovation projects, and future development opportunities, with approximately 600 residential suites across its three markets.

The company is built around a high-touch approach to property management, with a strong emphasis on open communication, attention to detail, and best-in-class customer service. Lionsgate believes that exceptional communities and long-term relationships are created through care, professionalism, and a strong team.

Lionsgate is led by Founder and CEO, who brings 30 years of Canadian commercial real estate experience. Before founding Lionsgate, Dan spent seven years in investment sales at CBRE and 18 years with Hollyburn Properties, where he served as President and Managing Director and helped grow assets under management from approximately $250 million to $2.6 billion.

About this Role:

Reporting directly to the Founder and CEO, the Executive Assistant is a high-trust role responsible for providing comprehensive executive and administrative support while helping the CEO stay organized, focused, and responsive across a wide range of business priorities.

This role is ideal for someone who is highly organized, energetic, discreet, and comfortable operating in a small, entrepreneurial office where priorities can shift quickly. The successful candidate will be proactive, resourceful, and confident managing competing demands while ensuring important details and commitments are followed through.

Responsibilities include:

• Providing confidential administrative and executive support to the Founder and CEO
• Managing calendars, appointments, meetings, travel arrangements, and competing priorities
• Monitoring and responding to emails and ensuring important matters are actioned or routed appropriately
• Preparing and editing correspondence, presentations, documents, reports, and meeting materials
• Recording and distributing meeting notes and following up on action items
• Coordinating meetings, events, and internal and external engagements
• Acting as a liaison between the CEO, internal team members, external partners, vendors, and service providers
• Supporting special projects, research, reporting, and other business initiatives as required
• Maintaining accurate files, records, reference materials, and confidential information
• Anticipating priorities and proactively identifying areas requiring follow-up or attention
• Taking ownership of routine, urgent, and hands-on tasks with the same level of care as higher-profile work
• Helping ensure information, decisions, and action items move efficiently between the CEO and broader team
• Working outside regular business hours on occasion when business priorities require it

About the Candidate:

The ideal candidate will bring at least 2 years of Executive Assistant experience supporting a senior executive and will demonstrate strong judgment, discretion, organization, and follow-through. This person should be proactive, resourceful, adaptable, and willing to take ownership of whatever needs to get done.

Strong Microsoft Office and Outlook skills are required, including experience managing multiple calendars and working across time zones. The successful candidate will be an excellent communicator who can prioritize effectively, work with minimal supervision, maintain accuracy under pressure, and handle confidential information with maturity and diplomacy.

The ability to anticipate needs, manage shifting priorities, and keep a fast-moving executive organized will be important. The right candidate will be comfortable taking initiative, solving problems independently, and following through without requiring significant direction.

Experience in property management, commercial real estate, professional services, hospitality, or another high-service environment is an asset. A B.A., B.Sc., or B.Comm. degree is preferred but not required for a candidate who brings the right experience and capabilities.

This is a full-time, five-day-per-week in-office position in downtown Vancouver. There is no regular work-from-home arrangement.

Working at Lionsgate Communities:

Lionsgate is a small, highly experienced team where relationships, trust, and chemistry matter. The Executive Assistant will work closely with the CEO and alongside finance, property management, operations, and technology professionals who bring significant tenure and experience to the business.

This is an opportunity to become a trusted extension of the CEO and build a long-term role within a stable, entrepreneurial real estate company. The Vancouver office offers a professional AAA workspace with access to high-quality gym and building amenities, and the role provides exposure to a multi-city residential portfolio and active development initiatives.

Compensation & Workplace:

This role offers a competitive base salary in the range of CAD $75,000-$95,000 annually.

• extended health and dental benefits
• paid vacation
• RSP match

The final offer will be commensurate with the successful candidate's qualifications, skills, and experience. Talent Edge and Lionsgate Communities believe in pay equity, fairness, and transparency.

Talent Edge and Lionsgate Communities are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees and candidates. If you require any accommodations during the application or interview process, please let us know at [e-mail].

All applications are treated with the utmost confidentiality. Your personal information is solely for the purpose of the hiring process and will not be shared or circulated without your consent.