Personal Assistant

Alphabe Insight Inc; Hamilton; On-site; CAD 42,000 - 50,000; Full time

Benefits offered by this job

Health and wellness benefits package

Paid time off

Holiday pay

Career growth opportunities

Job summary

Messa Sync in Ontario, Hamilton is seeking a Personal Assistant to provide high-level administrative support to senior management. You will manage schedules, coordinate travel, prepare meetings, and communicate with clients, requiring strong organizational skills and independence.

The role offers a collaborative environment with opportunities for growth, health benefits, paid time off, and a supportive team focused on delivering professional service.

Qualifications

• Excellent communication and organizational skills.
• Proficient in Microsoft Office Suite and other office productivity tools.
• Strong multitasking abilities and attention to detail.
• Ability to work independently and take initiative.
• A positive, solution-focused mindset.

Responsibilities

• Manage executives' calendars, schedules, and appointments.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and organize meetings, conferences, and presentations.
• Handle incoming correspondence, emails, and phone calls.
• Organize office events, client meetings, and business-related functions.
• Assist with various administrative tasks as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Excellent communication

Organizational skills

Strong multitasking

Independent work

Positive mindset

Tools

Microsoft Office Suite

Job description

Messa Sync is a dynamic and results-driven company dedicated to providing innovative business solutions to our clients. Our team is committed to delivering exceptional service, fostering strong client relationships, and driving business success. We believe in professional growth, collaboration, and a results-oriented approach that allows our employees to develop their careers in a supportive and challenging environment.

Job Description

Job Description
The Personal Assistant will be responsible for providing high-level administrative support to senior management. You will handle a variety of tasks, from managing schedules and appointments to coordinating travel arrangements and communicating with clients. The role requires someone with strong organizational skills and the ability to work independently, managing multiple tasks efficiently.

Responsibilities

• Manage executives' calendars, schedules, and appointments.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and organize meetings, conferences, and presentations.
• Handle incoming correspondence, emails, and phone calls.
• Organize office events, client meetings, and business-related functions.
• Assist with various administrative tasks as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

Skills

• Excellent communication and organizational skills.
• Proficient in Microsoft Office Suite and other office productivity tools.
• Strong multitasking abilities and attention to detail.
• Ability to work independently and take initiative.
• A positive, solution-focused mindset.

Additional Information

• Competitive salary based on experience.
• Opportunities for career growth and advancement within the company.
• A collaborative and supportive work environment.
• Health and wellness benefits package.
• Paid time off and holiday pay.