Permanent Full-Time Payroll Officer 1

Trillium Lakelands District School Board; Lindsay; On-site; CAD 63,000 - 73,000; Full time

Benefits offered by this job

Health & dental benefits

OMERS Pension

Job summary

The Trillium Lakelands District School Board invites applications for a permanent, full-time Payroll Officer 1 at Lindsay Education Centre in Lindsay, Ontario. The role involves payroll preparation, data entry, audits, and maintaining payroll records for a confidential, high-service environment.

The position requires a two-year diploma in a related field, 2+ years experience, proficiency with payroll systems and MS/Google tools, and strong organizational and communication skills.

Qualifications

• Two year diploma in Payroll Administration or Business Management.
• Minimum of two years related payroll experience.
• Proficient in computerized payroll systems and multi-screen databases.
• Proficient in Microsoft and Google applications and board software.
• Able to work in a fast-paced environment and meet deadlines.
• Strong organizational, analytical and communication skills.
• Experience with Service Canada ROE website.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare and administer payroll, verify and audit source documents and pay deductions.
• Enter and audit payroll data including contracts, retro pay, and benefits.
• Process mandated payments (garnishments, family support) bi-weekly.
• Ensure compliance with Collective Agreements and legislation.
• Issue Records of Employment and TD1/CPT30 information.
• Collaborate with HR and Finance on payroll matters.
• Maintain accurate employee service records and respond to inquiries.
• Assist with year-end balancing and reporting.

Skills

Analytical skills

Communication skills

Organizational skills

Teamwork

Confidentiality

Deadline-driven

Problem solving

Education

Two-year diploma

Tools

Payroll software

Microsoft Office

G Suite

ROE system

Job description

REPOSTED: EXT OCT-2026- 07 -09-81

The Trillium Lakelands District School Board invites applications for a

at

PERMANENT FULL-TIME PAYROLL OFFICER 1

LINDSAY EDUCATION CENTRE

Job Posting: EXT OCT-2026-07-09-81

This permanent, full-time (12 month) position is available starting immediately. This position is replacing a current position.

Job Function:

As a member of the Payroll team, this position shares the responsibility for payroll administration, ensuring a confidential, high level of service to employees. This position is responsible for the preparation, entry and audit of employee data in the payroll systems, as well as the responsibility for the maintenance of records related to the payroll function.

Duties of the position include:

• Prepare and administer payroll which includes but is not limited to verifying, auditing, reviewing and/or creating staffing notifications and other source documents, ensuring correct pay/salary adjustments and deductions (LTD, union dues, tax exemptions, vacation pay percentage and benefit premiums ), ensuring accurate accruals and verifying banking changes, etc.
• Calculate, enter &/or upload manual payroll adjustments including contracts, statutory holiday pay, retro pay, pay to grid, SEB's, and benefits such as LTD, pension, garnishments, etc.
• Calculation, deduction and remittance, on a bi-weekly basis, of Family Support, Garnishments, and various Federation Fee payments.
• Ensure compliance with Collective Agreements, and with Government legislation i.e. overtime, special premiums, statutory holiday, etc.
• Ensure assigned payroll responsibilities are completed within designated deadlines/timelines including performing associated pension tasks as prompted by the Payroll Officer II.
• Issue Records of Employment as required. Verify earnings with Service Canada when requested.
• Issue TD1's & CPT30 information and update payroll exemptions as required, utilizing PDOC to confirm accurate calculations.
• Monitor employee service records to ensure required pay increases and other compensation related entitlements are processed as required (i.e. vacation, banked time, probationary increases, etc.).
• Frequent verbal and written communication with employees to obtain and provide payroll related information.
• Respond to third party providers such as Service Canada, Unions, Garnishees and Family Support office
• Prepare and/or provide reports for various departments as requested by the Payroll Supervisor utilizing various software packages.
• Enter, upload and/or audit timesheets and attendance; ensuring all are complete, accurate and authorized.
• Assist supervisors with year-end balancing and reporting
• Assume responsibility for additional payrolls in the case of absence or time restraints.
• File relevant documentation as required to ensure up-to-date record management and/or record retention.
• Collaborate with human resources and finance on payroll related matters.
• Discretely handle details of highly confidential information.
• Other related duties as assigned

Qualifications Required:

• Completion of two year diploma program in a related field (i.e. Payroll Administrations or Business Management)
• A minimum of two years of related experience
• Demonstrated working knowledge and technical skills specifically working with computerized payroll systems, using multi-screen database systems,
• Proficient computer skills- Microsoft and Google applications, Gmail, MS Office Suite i.e. Word, Excel, Board software
• Ability to work in a fast paced work environment
• Strict adherence to meeting deadlines
• Strong organizational skills, accuracy and attention to detail
• Strong analytical, problem-solving, mathematical skills
• Strong oral and written communication skills
• Able to work independently and as part of a team
• Proficiency in utilizing the Service Canada Record Of Employment (ROE) website
• Demonstrated ability to use judgment and discretion when handling confidential information

Hours of Work: 35 hours per week, Monday to Friday

Location: Lindsay Education Centre, in Lindsay, Ontario

Hourly Wage: $34.87 to start to a maximum $40.68

Point Band: 12 (Unionized Position)

Includes access to Health & Dental Benefits and OMERS Pension

Trillium Lakelands District School Board is committed to equitable hiring practices and upholding the values of equity, diversity and inclusion. To assist the Board in reflecting the communities we serve, we encourage and welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a member of a marginalized group.

Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment/hiring process, please contact the Human Resources Services Staffing Officer for the applicable employee group.

If you require this information in an accessible format, please contact Communications Services at [e-mail].