PASS 331 - Payroll Administrator – FTE 1.0

Hamilton-Wentworth Catholic District School Board; Hamilton; On-site; CAD 65,000 - 82,000; Full time

Job summary

Hamilton-Wentworth Catholic District School Board is hiring a Payroll Administrator (PASS 330) for a full‑time position at Father Kennedy Catholic Education Center, Hamilton, ON. The incumbent will process multiple payrolls, prepare ROEs, update payroll data, and respond to payroll inquiries while liaising with internal and external stakeholders.

Required: at least two years of full‑cycle payroll experience, college program in business administration, PCP with NPI, strong knowledge of payroll

Qualifications

• Minimum two years of full-cycle payroll experience.
• College program in business administration preferred.
• National Payroll Institute PCP designation preferred.
• Knowledge of payroll legislation including CRA, ESA, WSIB.
• Experience in unionized or public sector environments valued.
• Strong Excel/Office applications skills.

Responsibilities

• Process multiple payrolls using computerized software.
• Prepare and balance payroll transactions and records.
• Reconcile accounts and prepare ROEs as required.
• Respond to payroll inquiries from internal/external stakeholders.
• Assist with OMERS and Ontario Teachers’ Pension Plan administration.

Skills

Attention to detail

Communication

Multi-tasking

Teamwork

Education

Business administration diploma

PCP designation (NPI)

Tools

Excel

Access

Word

iSYS Works

iSYS Web Payroll

Job description

Career Opportunity

PASS 330 - Payroll Administrator – FTE 1.0

Posted: Sept 3, 2026

Internal/External

Description

Under the direction of the Manager, Payroll Services, the Payroll Administrator works independently to perform all tasks related to processing multiple payrolls. This involves preparing and processing all payroll transactions using computerized software, as well as calculating and processing specialized payments where applicable. Reconciliation and preparation of manual payments as required, preparation of records of employment and updating payroll information regularly. The Payroll Administrator is also responsible for liaising with internal and external stakeholders, as well as responding to payroll-related inquiries in an effective and timely manner. This position is also responsible for assisting in the administration of OMERS and Ontario Teachers’ Pension Plan, as it relates to payroll. The Payroll Administrator is expected to remain current on legislative and collective agreement changes for their respective groups, and for the processing, balancing, and auditing practices per department guidelines. The successful candidate will possess the ability to solve problems, be detail-oriented, organized, and meet strict deadlines. The successful candidate will be a self-starter who takes ownership of their assigned responsibilities, communicates proactively, and works effectively both independently and as part of a team. Other duties will be assigned as required.

Qualifications

• Minimum of two (2) years’ full - cycle payroll experience
• Minimum two (2) year college program in business administration preferred
• National Payroll Institute (NPI) Payroll Compliance Professional (PCP)
• Comprehensive knowledge of all payroll legislative requirements including, Canada Revenue Agency, Service Canada, Employment Standards Act, Workplace Safety and Insurance Board and Employer Health Tax Regulations
• Assist with year - end related activities
• Experience in a unionized and educational or public sector environment is considered an asset
• Excellent working knowledge of computerized payroll systems and computer applications such as Microsoft Excel/Access/Word/Windows and other software
• Experience with iSYS Works and iSYS Web Payroll System is a definite asset
• Knowledge of OMERS and/or Ontario Teachers’ Pension Plan considered a definite asset
• Excellent written and verbal communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.
• Self-starter with the proven ability to multi-task, prioritize competing/changing demands, maintain a high attention to detail, and meet strict deadlines
• Ability to work successfully in a team atmosphere and maturity in dealing with both sensitive and confidential matters

Location: Father Kennedy Catholic Education Center 90 Mulberry Street, Hamilton, ON

Salary: Professional Administrative Support Staff (PASS 4) ($64,842 - $82,161)

Last Date for Consideration is September 17, 2026

Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board's Mission which is:

“In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model”

Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

First Nations, Métis and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities.

In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will: value, promote and encourage the hiring of staff from under- represented communities; value applicants' additional experiences, lived experience, skills, backgrounds and perspectives collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Ontario's Anti - Racism Data Standards.

Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected.

The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodation during the hiring process. If accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to the candidate’s required accommodation will be addressed confidentially.