Payroll Administrator

Waterloo Catholic District School Board; Kitchener; Hybrid; CAD 65,000 - 69,000; Full time

Benefits offered by this job

Market Adjustment Allowance

Job summary

Waterloo Catholic District School Board is seeking a Payroll Administrator to manage end-to-end payroll processes for staff across our schools. The role requires strong problem-solving, team collaboration, and adherence to payroll regulations and pension plan rules.

The ideal candidate will have a 2-year college diploma, Payroll Compliance Practitioner Certification (or in progress), and at least two years of payroll experience in a computerized environment.

Qualifications

• Two-year college diploma in business or a related discipline.
• Payroll Compliance Practitioner Certification (or in progress).
• Minimum of two years payroll experience in a computerized payroll environment.
• Strong Excel skills and ability to meet tight deadlines; knowledge of payroll software.

Responsibilities

• Process computerized payroll payments to employees.
• Calculate adjustments for paid and unpaid absences.
• Verify and transmit online production reports; timely remittance of deductions.
• Respond to employee inquiries and generate ad hoc reports.
• Communicate effectively with government agencies and other departments.

Skills

Payroll processing

Excel skills

Analytical ability

Communication

Education

Two-year college diploma in business/related discipline

Payroll Compliance Practitioner Certification

Tools

Payroll software

Job description

CUPE LOCAL 2512

Posting # 4065184

Payroll Administrator - Level 7

Seniority is a determining factor.

The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self- identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

General Description of Duties:

Payroll Administrators process payments to employees based on information received by Human Resource Services. The ideal candidate should be able to problem solve, work as a member of an interdependent team, and provide constructive feedback on processes and systems used by the department.

• Computerized calculation of pay, deductions and contributions.
• Calculation of adjustments for paid and unpaid absences.
• Verify, edit and transmit on-line production reports.
• Timely remittance of statutory and non-statutory deductions.
• Familiarity with pension plans.
• Preparation and verification of all journal entries and cheque requests.
• Supporting duties i.e., responding to employee inquiries and ad hoc reports.
• Effectively communicate with government agencies, other departments and employees.

Minimum Requirements:

• Two-year college diploma in business or a related discipline.
• Payroll Compliance Practitioner Certification (National Payroll Institute), or in progress.
• Minimum of two years payroll experience in a computerized payroll environment.

• Strong excel skills.
• Ability to work in an environment with tight deadlines/turnaround times.
• Knowledge and ability in a variety of software applications related to payroll.
• Comprehensive and current knowledge of applicable government legislation and the ability to implement collective agreements, pension plans and all payroll related regulations.
• Strong communication and analytical ability with excellent interpersonal and problem - solving skills.
• Demonstrated sound decision-making skills involving the use of considerable ingenuity, initiative, judgement and resourcefulness.
• Knowledge of the Canada Revenue Agency, Service Canada, Employment Standards Act, Workplace Safety and Insurance Board and Employer Health Tax Regulations.
• Effective organizational and time management skills, multi-tasking and ability to prioritize work in a fast-paced environment.

Hourly Rate: $35.93 to $37.76 per hour (Plus a current Market Adjustment Allowance of $8,000 /year)

Hours of Work: Full-time, 35 hours per week,Work schedule determined by the Supervisor

Location: Corporate Services at the Catholic Education Centre, Kitchener, ON

Work Arrangement: This is fully on-site position, with standard workdays from Monday to Friday.

Start Date : As soon as possible.

Applicants must attach diplomas/certificates required for this position to the resume to be considered a candidate for the position.

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

To request this file in large print, please email [e-mail]. If you require a disability related accommodation to participate the recruitment process, please contact us at [phone], extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board's Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.