Human Resources Coordinator

Lanmark Inc.; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Lanmark Inc. is seeking an HR Coordinator to provide administrative and operational support across core human resources. The role focuses on documentation, HR systems, recruitment logistics, and day-to-day employee processes.

The successful candidate will handle confidential information with discretion, maintain professional standards, and collaborate with teams in Canada and the US to support benefits and onboarding activities.

Qualifications

• Diploma or degree in HR, Business Admin, or related field.
• 1-3 years of HR or administrative coordination experience.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office.

Responsibilities

• Maintain accurate employee digital files in compliance with applicable laws and company policies.
• Draft employment letters, compensation changes, and standard HR documentation.
• Manage probation periods, performance reviews, and key milestones.
• Post jobs, screen resumes, and coordinate interviews.
• Schedule interviews and prepare interview materials.
• Conduct reference checks and prepare offers.
• Draft employment verification letters and support verifications.
• Assist with benefits enrollment and employee inquiries in Canada/US.
• Track leaves of absence and maintain related documents.
• Maintain confidentiality and apply policies fairly.
• Escalate complex issues to senior HR leadership.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Diploma or degree in HR/Business Admin

Tools

Microsoft Office

Job description

The HR Coordinator rovides administrative and operational support across core human resources. This role is responsible for ensuring accurate documentation, maintaining HR systems and records, coordinating recruitment logistics, and supporting day-to-day employee processes.

The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters.

Job Responsibilities:

HR Administration & Operations

Maintain accurate employee digital files in compliance with applicable legislative and company requirements

Draft employment letters, compensation changes, and standard HR documentation

Track probationary periods, performance review cycles, and key employment milestones

Support policy updates and distribute employee communications

Coordinate onboarding and offboarding processes

Recruitment Coordination

Post job advertisements and administer applicant tracking system

Screen resumes for minimum qualifications and coordinate interviews

Schedule interviews and prepare interview materials

Conduct reference checks and prepare offer documentation

Employee Support

Draft employment verification letters and provide verification support when required

Respond to routine employee inquiries and redirect more complex matters to senior HR leadership

Assist with employee engagement initiatives and internal events when required

Provide benefit plan orientations to new hires

Support benefits enrollment, changes, and employee inquiries in Canada and the US

Track leaves of absence and maintain related documentation

Performance Review and Improvement Plan Support

Conduct regular performance polling

Manage and file documentation

Confidentiality & Professional Standards

Maintain strict confidentiality of employee, payroll, financial, and organizational information at all times

Exercise sound judgment and discretion when handling sensitive matters

Apply policies and processes consistently and fairly, ensuring impartial and professional treatment of all employees

Maintain appropriate boundaries and neutrality in employee-related matters

Escalate complex, sensitive, or potentially high-risk issues to senior HR leadership

Qualifications:

Diploma or degree in Human Resources, Business Administration, or related field

1-3 years of experience in an HR or administrative coordination role

Strong organizational skills and attention to detail

Proficiency in Microsoft Office suite

Working knowledge of employment standards and HR administrative best practices

Excellent written and oral communication skills

Strong interpersonal skills combined with a positive, team-oriented attitude