HR - Payroll & Benefits Coordinator

Colonial Group; Calgary; On-site; CAD 70,000 - 80,000; Full time

Job summary

Colonial Group is seeking a Payroll & Benefits Coordinator in Calgary to support US & Canadian payroll processing, benefits administration, HRIS Dayforce, reporting and employee lifecycle administration.

You will collaborate with the HR team, ensuring a professional, confidential approach, and lead initiatives for compliance, year-end tasks and audits as required.

Qualifications

• Minimum post-secondary diploma or degree in a related field.
• Payroll certification from creditable institution is an asset.

Responsibilities

• Maintain professional image with confidentiality when handling sensitive issues.
• Collaborate with HR team and cover other roles as needed.
• Ensure compliance with US & Canada workplace laws and regulations.

Skills

Problem solving

Relationship building

Organizational skills

Confidentiality

Education

Post-secondary diploma or degree

Tools

Dayforce HRIS

Microsoft Excel

Job description

The Payroll & Benefits Coordinator supports US & Canadian payroll processing, benefits administration, HRIS support, reporting, and employee lifecycle administration while delivering an excellent employee experience.

Position Summary/Purpose

• Maintain a positive and professional image and always remain diplomatic and tactful, with an understanding of confidentiality in dealing with a variety of issues and stakeholders.
• Work collaboratively with members of the HR team, providing coverage for other roles and assisting in various projects as needed.
• Promotes HR best practices, evaluates innovative solutions while balancing business needs and requirements.
• Ensure compliance with all applicable workplace standards, laws and regulations in the US & Canada.
• Become a subject matter expert for the HRIS Dayforce.
• Understand and be familiar with payroll compliance and standards for US & Canada.
• Manage and incorporate changes to the employee lifecycle, that could be, but not limited to, leaves, transfers, employee changes, STD, LTD, terminations, etc.
• Complete payroll reconciliations by verifying data accuracy, identifying discrepancies, and ensuring compliance with regulations.
• Support payroll using Dayforce, responding to queries, providing guidance, and escalating issues when appropriate.
• Collaborate with various internal teams as needed to provide various payroll reports, complete end-of-year requirements, and participate in audits as required.
• Administer U.S. & Canadian benefits programs, ensuring accurate enrollment and effective ongoing management internally and with third party provider.

Key Responsibilities & Duties

• Be a pragmatic problem-solving while building strong relationships.
• Ability to build strong, trusting relationships at all levels of the organization.
• Highly organized with ability to handle multiple priorities at once.
• Strong ethics, integrity and professionalism especially when dealing with highly sensitive information and situations.
• Proficiency in Microsoft Excel suite and HRIS systems (Dayforce).
• Experience with Year end.
• Managing WCB accounts in various provinces in Canada and Labour department reporting in multiple states in the US
• Knowledge of current legislation as well as current HR & Payroll trends and best practices.
• Minimum 4 years of experience administering Canadian & U.S. Payroll & benefits.

Qualifications

• Minimum post-secondary diploma or degree in a related field.
• Payroll certification from creditable institution is an asset.
• Must have Intermediate Microsoft Excel skills.

This position is based in our Calgary office and requires an on-site presence, with a compensation range of CAD $70,000–$80,000 annually.