Payroll Specialist

Ruby & Co.; Toronto; Hybrid; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Ruby & Co. in Canada is seeking an experienced Payroll Specialist to manage full‑cycle payroll processing for a multi‑employee organization. The role emphasizes accuracy, on‑time delivery, and compliance with Canadian payroll rules and annual year‑end tasks.

You will collaborate with HR and Finance to resolve issues and ensure data integrity. The ideal candidate has 5+ years of progressive payroll experience, strong Excel skills, and familiarity with Ceridian Dayforce.

Qualifications

• 5+ years of progressive payroll experience.
• Strong knowledge of Canadian payroll legislation, deductions, and compliance.
• Experience with full-cycle payroll processing.

Responsibilities

• Manage full-cycle payroll processing for employees on a bi-weekly/semi-monthly basis.
• Ensure payroll is processed accurately and on time, including regular earnings, deductions, benefits, bonuses, commissions, and other adjustments.
• Maintain accurate employee payroll records and ensure all payroll-related information is kept current.
• Process new hires, terminations, salary changes, promotions, leaves, and other employee status changes.
• Prepare and reconcile payroll reports and payroll-related accounts.
• Ensure compliance with federal and provincial payroll legislation, including statutory deductions and employment standards.
• Prepare and administer year-end payroll requirements, including T4s and other applicable tax forms.
• Respond to employee inquiries regarding payroll, deductions, benefits, and other compensation-related matters.
• Work closely with HR, Finance, and other internal teams to resolve payroll issues and maintain accurate records.
• Assist with payroll audits and provide payroll reporting and analysis as required.
• Identify opportunities to improve payroll processes, systems, and efficiencies.
• Maintain confidentiality of sensitive employee and payroll information.

Skills

Payroll processing

Excel proficiency

Attention to detail

Time management

Communication skills

Tools

Ceridian Dayforce

Job description

About the Company

Our client, a well-established organization with a collaborative and professional environment, is seeking an experienced Payroll Specialist to join their team.

Responsibilities

• Manage full-cycle payroll processing for employees on a bi-weekly/semi-monthly basis.
• Ensure payroll is processed accurately and on time, including regular earnings, deductions, benefits, bonuses, commissions, and other adjustments.
• Maintain accurate employee payroll records and ensure all payroll-related information is kept current.
• Process new hires, terminations, salary changes, promotions, leaves, and other employee status changes.
• Prepare and reconcile payroll reports and payroll-related accounts.
• Ensure compliance with federal and provincial payroll legislation, including statutory deductions and employment standards.
• Prepare and administer year-end payroll requirements, including T4s and other applicable tax forms.
• Respond to employee inquiries regarding payroll, deductions, benefits, and other compensation-related matters.
• Work closely with HR, Finance, and other internal teams to resolve payroll issues and maintain accurate records.
• Assist with payroll audits and provide payroll reporting and analysis as required.
• Identify opportunities to improve payroll processes, systems, and efficiencies.
• Maintain confidentiality of sensitive employee and payroll information.

Requirements

• 5+ years of progressive payroll experience, preferably in a multi-employee or corporate environment.
• Ceridian Dayforce experience is considered a strong asset.
• Law firm experience considered a strong asset.
• Strong knowledge of Canadian payroll legislation, deductions, and compliance requirements.
• Experience managing full-cycle payroll from start to finish.
• Experience with payroll systems and strong proficiency with Microsoft Excel.
• Excellent attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills, with the ability to manage deadlines independently.
• Excellent communication and problem-solving skills.
• Ability to handle confidential information with discretion.

Compensation

• Up to $90,000, commensurate with experience.
• Hybrid Remote schedule - 2–3 days in office.
• Excellent opportunity to join a collaborative and established organization

We do not use AI to screen candidates.