PAYROLL OFFICER (BAND LEVEL 5)

Memorial University of Newfoundland; San Juan de Terranova; On-site; CAD 54,000 - 63,000; Full time

Job summary

Memorial University of Newfoundland is seeking a Payroll Associate reporting to the Payroll Manager to accurately and timely process payroll for faculty, staff and students, and to ensure compliance with tax legislation, union agreements, and university policies.

Responsibilities include processing terminations (ROEs and final benefits), handling pay changes and retroactive payments, maintaining employee records with HR, preparing remittances, answering payroll inquiries, and guiding department

Responsibilities

• Processing payroll for faculty, staff, and students.
• Ensuring compliance with tax legislation, union agreements, and University policies.
• Processing terminations, including issuing ROEs and paying final benefits.
• Processing changes to pay and calculating retroactive payments.
• Coordinating updates to employee records with HR and client staff.
• Preparing tax and other remittances for payment.
• Responding to inquiries from employees about their pay.
• Providing guidance to department representatives.
• Calculating salary overpayments and processing recovery.

Job description

Reporting to the Payroll Manager, this position will be part of a team responsible for the accurate and timely processing of payroll for Memorial University of Newfoundland and other related entities. Specific responsibilities include processing payroll for faculty, staff, and students; ensuring compliance with tax legislation, union agreements, and University policies and procedures; processing terminations, including issuing ROEs and paying any final benefits; processing changes to pay, including calculating retroactive payments; working closely with other HR and client staff to coordinate updates to employee records; preparing tax and other remittances for payment; responding to inquiries from employees about their pay; providing guidance to department representatives; calculating salary overpayments, including informing the staff member and processing the recovery; and performing other related duties as required.

Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

SALARY $53,729 - $63,029 per annum (Non-Bargaining)

Under compensation review

CLOSING DATE November 6, 2026 by 5:00 p.m. NST

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [e-mail].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.