Payroll Clerk II

College of the North Atlantic; Stephenville; On-site; CAD 47,000 - 52,000; Full time

Job summary

College of the North Atlantic (CNA) in Stephenville, NL, is seeking a payroll professional to process bi-weekly payroll and related reporting on campus. The role involves preparing Records of Employment and T4 slips, ensuring data accuracy, and maintaining payroll records in compliance with legislation and College policies.

The successful candidate will review payroll data, handle inquiries, determine eligibility for Labrador Northern Allowance and travel benefits, and manage various payroll

Qualifications

• Diploma in Business Administration (equivalencies will be considered).
• Relevant experience in a payroll or payroll-related environment.
• Knowledge of payroll administration procedures and best practices.
• Ability to work within a confidential environment.

Responsibilities

• Process bi-weekly payroll and prepare payroll-related reports.
• Prepare Records of Employment and T4 slips as required.
• Review payroll data for accuracy and compliance with legislation and policies.
• Maintain employee payroll information (banking, tax, deductions).
• Calculate adjustments for leave without pay and non-standard payroll situations.
• Determine eligibility for Labrador Northern Allowance and travel benefits.
• Handle EI inquiries and provide payroll documentation.

Skills

Payroll processing

Data accuracy

Confidential handling

Education

Diploma in Business Administration

Job description

Salary Information

CG27 - $47,301.80 - $52,306.80 per annum.

Duties and Responsibilities

• Processing of bi-weekly payroll, preparation of payroll-related reports, completion of statutory and other remittances, and responding to payroll inquiries by providing information and guidance on payroll-related matters.
• Consult with employees and managers to investigate and resolve payroll discrepancies or adjustments, and prepare and issue Records of Employment and T4 slips, as required.
• Review payroll data to ensure accuracy, completeness, and compliance with applicable legislation, collective agreements, College policies, and established payroll procedures.
• Maintain employee payroll information, including banking, tax, and deduction details, ensuring records are accurate and up to date.
• Calculate and review payroll adjustments for leave without pay, partial pay periods, workers' compensation, and other non-standard payroll situations.
• Determine eligibility for Labrador Northern Allowance and travel benefits, ensuring entitlements are accurately calculated and entered into the payroll system.
• Handle Employment Insurance (EI) inquiries from Service Canada, providing required payroll documentation on time.
• Perform preliminary payroll calculations and audits to catch issues before final processing.
• Work with College divisions and external agencies to support payroll, resolve issues, and prepare monthly reconciliations.
• Handle clerical and administrative tasks for payroll, including filing, data entry, and record keeping.
• Perform other related duties as required to support the effective operation of the Payroll function.

Screening Criteria

• Diploma in Business Administration (equivalencies will be considered).
• Relevant experience in a payroll or payroll-related environment, with demonstrated involvement in payroll processing or payroll support functions.

Assessment Criteria

• Knowledge of payroll administration procedures and best practices.
• Knowledge of computerized software systems.
• Ability to deliver high-quality client service.
• Ability to exchange information effectively.
• Ability to work independently with minimal supervision.
• Ability to manage time and tasks.
• Ability to work within a confidential environment.
• Professionalism.
• Interpersonal skills.

Conditions of Offer

• When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided.
• Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position.

Conditions of Acceptance

Due to the nature of this role, it is not eligible for telework. The successful candidate will be required to work on campus on a daily basis; however, ad hoc arrangements may be considered where appropriate.

Applicant Information

• This positionis located at Headquarters - Stephenville.
• There are two permanent positions to fill.
• Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.
• It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.
• Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.
• Applicants who elect to include a cover letter (optional) must upload cover letter and resumé as a combined document (PDF).
• Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.
• Applicants will be notified of their status throughout each stage of the recruitment process.
• An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.
• The results from this competition may be used to fill similar vacancies.

Closing Statement

For more information about this job opportunity or should you require an accommodation as part of this recruitment and selection process, please contact Diane Grandy,Selection Board Chair, by email at [e-mail].

College of the North Atlantic (CNA) strives to create an organizational culture that welcomes and amplifies diverse perspectives, nurtures belonging and actively seeks to eliminate barriers to equity.We invite all interested individuals to apply, and as part of our shared commitment to the advancement of equity, diversity and inclusion (EDI) as atrue reflection of CNA’s core values (Excellence, Integrity, Diversity, Respect and Transparency), we encourage applications from equity-seeking groups including, but not limited to, Indigenous Peoples, racialized persons, persons with disabilities, those who identify as women, and members of 2SLGBTQIA+ communities.

We appreciate your interest in College of the North Atlantic!