ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 6)

Memorial University, Newfoundland and Labrador; San Juan de Terranova; On-site; CAD 57,000 - 67,000; Full time

Job summary

Memorial University in Newfoundland and Labrador is seeking an Administrative Staff Specialist I (Band Level 6) in the Faculty of Engineering and Applied Science. The role supports the Director of Co‑op in the Engineering Co‑operative Education Office (ECEO) and manages 1,000 student placements annually.

The position involves posting about 1,500 jobs per year, arranging interviews, and presenting job offers, with update duties to the ECEO database and regular employer communications.

Qualifications

• 3–5 years of experience in an administrative staff role.
• Most university coursework toward an undergraduate degree in business or public administration.
• Knowledge of student admin systems (Banner), Excel, and databases (Orbis).

Responsibilities

• Support the Director of Co-op with administrative tasks.
• Co‑manage 1,000 student placements annually.
• Post and coordinate nearly 1,500 job postings each year; arrange interviews.
• Update the Orbis ECEO database and records.
• Supervise and guide other office staff.
• Communicate with employers about funding eligibility and term details.
• Perform other related duties as required.

Education

Undergraduate degree coursework in business administration/public administration or related area

Tools

Student Banner or similar

Orbis or similar

Microsoft Excel

Job description

October 27, 2026

ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 6)

Faculty of Engineering and Applied Science

(Permanent Position)

DUTIES

• The Administrative Staff Specialist I will be responsible for providing administrative staff support to the Director of Co‑op in the Engineering Co‑operative Education Office (ECEO).
• Duties include performing a variety of administrative support activities.
• Co‑managing the student placement process for 1,000 student placements each year.
• Ensuring accurate placements to enable students to meet graduation requirements.
• Assisting in managing the Engineering Co‑op job competition, including posting nearly 1,500 jobs per year, arranging interviews, and presenting job offers.
• Updating Orbis (ECEO database).
• Communicating regularly with existing and potential employers, tracking and updating details related to eligibility for funding and work terms.
• Providing supervision and guidance to other office staff.
• Performing other related duties as required.

Qualifications

Experience (3-5 years) in an administrative staff capacity; completion of most university coursework toward an undergraduate degree in business administration, public administration, or a related area from a four‑year college or university is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have knowledge of student administrative systems (Student Banner or similar), Microsoft Excel, and databases (Orbis or similar), as well as strong attention to detail. Experience working in an academic environment and an understanding of the University’s policies and procedures would be assets.

SALARY

$57,336 - $67,257 per annum (Non-Bargaining)

CLOSING DATE

November 10, 2026 by 5:00 p.m. NST

Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [e-mail] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [e-mail].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.