Payroll & HR Coordinator (TEMPORARY)

Hansen's; Ontario; On-site; CAD 60,000 - 80,000; Full time

Job description

Payroll & HR Coordinator (On-site) Temporary

• Position #: 358

We are Canada's largest Auto Carrier and have been in business for more than 40 years. Our group of companies operates across Canada and the U.S., so we are always looking for talented employees to join our thriving business.

Hansen's Group of Companies is currently hiring a Payroll & HR Coordinator (TEMPORARY) to join our team at Head Office located in Scarborough, Ontario, Canada.

Hansen’s Group of Companies is committed to promoting and maintaining employment equity and welcomes applications from indigenous peoples, women, visible minorities, and persons with disabilities, in occupations or positions where they are underrepresented. If you are a member of one of these equity groups, we encourage you to self-identify during your application for employment.

Responsibilities:

Payroll (80%)

• Coordinates and processes New Hires, Terminations, and various Leave of Absence in Dayforce HCM, maintaining accurate documentation for employee Payroll files.
• Coordinates Group Health Benefits & RRSP Enrollments, Benefits Changes, and Benefits Terminations; maintains accurate spreadsheets and provides payroll updates to employees' pay.
• Coordinates Long Term Disability enrollment with RBC and provides payroll updates to employees' pay.
• Reconciliation of monthly Benefits invoices.
• Provides Employment Agencies with Weekly Employee Time Sheets and reconciles Agency Invoices for payments, resolving gaps with Managers.
• Prepares Agency accrual Monthly Reconciliations.
• Coordinates employee incidents/accidents for WCB/WSIB/CNESST and US claims reporting.
• Provides Payroll support in preparation of Bi-Weekly Payroll.
• Provides Monthly, Quarterly, and Year-End Payroll Support to ensure successful completion of all deadlines.

Human Resources (20%)

• Posts new Job Postings on TruckRight.
• Updates workplace injuries into PHS and validates prior to the release of Monthly Injury Log report (used for multiple reports) and maintains PHS user credentials.
• Maintains Agency compliance to THA.
• Coordinates and orders office products as required for field locations.
• Maintains daily Employee HR Filing and Retention.
• Coordinates incoming mail and dispatch of couriers/mail.
• Provides daily administrative HR support as required by the Department.

Required Skills/Abilities:

• High value on work ethics and quality of documentation.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other relevant applications.
• Excellent time management skills and ability to meet deadlines.
• Ability to manage accurate data & documentation.
• Ability to abide by Code of Ethics and Business Conduct, Confidentiality, and maintain privacy of employee information.

Education and Experience:

• College diploma and/or equivalent experience in Payroll / HR Departments.
• Working knowledge of Payroll / HRIS Systems would be an asset.
• Working knowledge of WSIB / WCB / CNESST / EHT documentation & process.
• Minimum of 3 years recent relevant experience.

Work Conditions:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to build relationships with employees.