HR Coordinator

CAA Niagara; Thorold; On-site; CAD 50,000 - 70,000; Full time

Job summary

CAA Niagara is seeking a Human Resources Coordinator to support the HR team with administrative tasks and employee engagement initiatives. The role involves maintaining personnel files, assisting with recruitment, and promoting a positive workplace culture. Ideal candidates will have strong organizational skills and a background in HR management.

Qualifications

• Experience in HR field, co-op/internship hours included is an asset.
• Ability to work independently and collaboratively.

Responsibilities

• Provide day-to-day HR support and administrative tasks.
• Assist in recruiting, including pre-screens and scheduling interviews.
• Maintain personnel files and update HRIS with employee data.

Skills

Confidentiality

Organizational Skills

Attention to Detail

Collaboration

Education

Post Secondary education in Human Resources Management

Tools

Microsoft Office

Job description

Who We Are:

CAA Niagara is a proud Niagara Region employer, that strives on delivering rewarding experiences and enhancing the lives of our community. For over one hundred years, we have been a staple within our community, providing such services as emergency roadside assistance, travel services, insurance coverage, membership and rewards savings; continually growing our suite of relevant services and products.

A true community partner, we could not be here without our over 167,000 members across Niagara, allowing us to focus on earning your continued trust, every day!

Position Summary

As part of the HR Team, the Human Resources Coordinator will provide day-to-day administrative and HR support to complement the team and business needs. Responsible for upholding CAA Niagara’s vision, mission and values, the HR Coordinator role balances independent and collaborative work in a fast-paced environment. The role requires a self-starter with strong attention to detail and a passion to learn and grow within the company and HR field.

On-site Full-time, Contract: 14 months

Primary Duties and Responsibilities

• Enhance CAA Niagara culture through employee interactions, driving a value-added responsive HR function;
• Lead on Internal Wellness Program, including Well NEWS, with monthly wellness updates, providing resources on financial, physical, social and psychological wellness, seeking opportunities for employee engagement and education in associated wellness matters;
• Responsible for the accuracy of all personnel files, including timely filing, purging, data annual retention;
• Data entry into the HRIS system including new hires, transfers, salary changes, and promotions, ensuring all rules are set up accurately;
• Update direct deposit or address changes in HRIS;
• Assist in recruiting function, including, use of ATS for filtering and contacting applicants, conduct pre-screens, schedule interviews for HR Generalist and hiring manager, complete reference and background checks, and prepare offer letters;
• Organize new hire packages, conduct new hire orientations, and audit all required HR documentation for the employee file;
• Prepare all confirmation of employment letters as requested;
• Maintain and track mandatory online compliance training to ensure completion;
• Responsible for updating HR intranet with relevant information from team, keeping employees up to date on newsletters, committees and other matters;
• Support the HRBP, HR Generalist and HSE Specialist in special projects;
• Administer the Company Service Award Program;
• Perform miscellaneous clerical functions and special projects, and other duties assigned by management;
• Other duties as assigned

This list may not encompass all responsibilities, and other duties may be assigned on a permanent or temporary basis as needed.

Q ualifications

• Professional in maintaining a high level of confidentiality;
• Self-starter tendencies with the ability to work independently;
• Attention to detail, including writing, grammar and execution in voice/tone;
• Excellent organizational skills, with an ability to prioritize multiple projects;
• Ability to work under pressure in a fast-paced environment while maintaining a focus on quality;
• Ability to work collaboratively with the HR team and other departments to achieve shared goals

Education & Experience

• Experience in HR field, with co-op/internship hours included, an asset;
• Post Secondary education in Human Resources Management.
• Knowledge of HR practices and fundamentals required;
• Strong computer skills in full Microsoft Office products, particularly Excel
• Understanding and hands-on experience of HR Systems an asset

Working Conditions

• Primarily in-office environment, with frequent interruptions
• Working at computer, with constant typing and mousing
• Constant interactions with others
• Occasional work outside regular business hours

CAA Niagara is an equal-opportunity employer and is committed to providing an accessible and inclusive workplace. We are dedicated to ensuring that our recruitment processes are barrier-free and accommodating to all individuals, including those with disabilities. If you require accommodation at any stage of the application, interview, or employment process, please inform our Human Resources department at [e-mail]

We will work with you to meet your needs and ensure a positive experience throughout the recruitment journey.