Payroll & HR Coordinator (TEMPORARY)

Hansen's; Ontario; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in the auto carrier industry is seeking a Payroll & HR Coordinator for a temporary position at their Head Office in Scarborough, Ontario. The ideal candidate will manage payroll processing and human resources tasks, ensuring accurate documentation and compliance with regulations. This role requires strong communication skills and proficiency in Microsoft Office. Join a dynamic team committed to employment equity and diversity.

Qualifications

• Minimum of 3 years relevant experience.
• Knowledge of Payroll / HRIS systems is an asset.

Responsibilities

• Coordinate and process New Hires, Terminations, and Leave of Absence.
• Manage Group Health Benefits & RRSP Enrollments.
• Post new Job Openings on TruckRight.

Skills

Strong work ethic

Excellent verbal communication

Excellent written communication

Time management

Data management

Confidentiality respect

Education

College diploma

Tools

Microsoft Office Suite

Job description

Payroll & HR Coordinator (On-site) Temporary

• Position #: 358

Hansen's Group of Companies, Canada's largest Auto Carrier with over 40 years in business, operates across Canada and the U.S. and is seeking a talented Payroll & HR Coordinator (TEMPORARY) to join our Head Office team in Scarborough, Ontario, Canada.

We are committed to employment equity and encourage applications from indigenous peoples, women, visible minorities, and persons with disabilities. Please self-identify during your application if you belong to one of these groups.

Responsibilities

1. Payroll (80%)

• Coordinate and process New Hires, Terminations, and Leave of Absence in Dayforce HCM, maintaining accurate employee payroll documentation.
• Manage Group Health Benefits & RRSP Enrollments, Benefits Changes, and Terminations; maintain spreadsheets and update payroll accordingly.
• Coordinate Long Term Disability enrollment with RBC and update payroll.
• Reconcile monthly Benefits invoices.
• Provide Employee Time Sheets to Agencies and reconcile invoices, resolving discrepancies with Managers.
• Prepare Monthly Agency accrual Reconciliations.
• Coordinate employee incidents/accidents reporting for WCB / WSIB / CNESST and US claims.
• Support Bi-Weekly Payroll processing.
• Ensure timely completion of Monthly, Quarterly, and Year-End Payroll tasks.

Human Resources (20%)

• Post new Job Openings on TruckRight.
• Update workplace injuries in PHS, validate reports, and maintain user credentials.
• Ensure Agency compliance with THA.
• Order office supplies for field locations as needed.
• Maintain Employee HR Files and Retention records.
• Manage incoming mail and courier dispatch.
• Provide administrative HR support as required.

Required Skills / Abilities

• Strong work ethic and attention to documentation quality.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and relevant applications.
• Effective time management and ability to meet deadlines.
• Accurate data and documentation management skills.
• Respect for confidentiality and privacy policies.

Education and Experience

• College diploma or equivalent experience in Payroll / HR.
• Knowledge of Payroll / HRIS systems is an asset.
• Experience with WSIB / WCB / CNESST / EHT documentation and processes.
• Minimum of 3 years relevant experience.

Work Conditions

• Prolonged sitting and computer work.
• Ability to build positive relationships with employees.