Payroll Documentation Project

Adecco; Toronto; On-site; CAD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible part-time project

Downtown Toronto location

Knowledge-transfer initiative

Job summary

Adecco in Downtown Toronto is seeking a Payroll Documentation Specialist for a part-time, six-month project. The role involves observing, documenting, and mapping payroll processes across bi-monthly cycles and year-end activities, producing comprehensive SOPs and knowledge-transfer materials.

The successful candidate will shadow the Payroll Manager, document end-to-end procedures, ensure accuracy and confidentiality, and support process improvements with a 9am–4pm schedule across multiple dates.

Qualifications

• Proven payroll experience in a Canadian payroll environment.
• Strong ability to document complex payroll processes clearly.
• Excellent written and verbal communication skills.
• Maintain a high level of confidentiality and professionalism.

Responsibilities

• Shadow the Payroll Manager during bi-monthly cycles.
• Document payroll procedures, controls, and activities in detail.
• Capture end-to-end payroll processes including inputs, validations, approvals, and reporting.
• Document year-end payroll activities and regulatory reporting requirements.
• Create SOPs, process maps, and knowledge-transfer materials.
• Identify dependencies, timelines, risks, and key controls; collaborate to validate accuracy.

Skills

Payroll experience

Documentation

Communication skills

Confidentiality

Education

Payroll designation (PCP/CPM) in progress

Tools

SAP

Job description

Payroll Documentation Specialist (Part-Time, Temporary Project)

Location: Downtown Toronto (Conveniently accessible via TTC and GO Transit)

Position Type: Part-Time, Temporary / Project-Based (estimated project for approx. 6 months)

Hours: 9am – 4pm but various dates during the business weeks

Pay Rate: commensurate with experience/certification - $25 – 35/hr

About the Opportunity

We are seeking an experienced payroll professional to support a specialized Payroll Documentation Project. This role is ideal for someone looking for flexible, part-time work, including consultants, independent contractors, or recently retired payroll professionals interested in project-based assignments.

The successful candidate will work closely with the Payroll Manager, observing, documenting, and mapping payroll processes across bi-monthly payroll cycles and year-end payroll activities. The objective is to create comprehensive process documentation, workflows, and operating procedures that capture critical payroll knowledge and ensure consistency and continuity.

Key Responsibilities

• Shadow and observe the Payroll Manager during regular bi-monthly payroll processing cycles.
• Document detailed payroll procedures, workflows, controls, and key activities.
• Capture end-to-end payroll processes, including payroll inputs, validations, approvals, reconciliations, and reporting.
• Observe and document year-end payroll activities, including:
• Year-end reconciliations
• Tax reporting processes
• Payroll balancing activities
• Regulatory compliance procedures
• Year-end remittances and reporting requirements
• Help to create clear and comprehensive process documentation, standard operating procedures (SOPs), process maps, and knowledge transfer materials.
• Identify process dependencies, critical timelines, risks, and key controls.
• Work collaboratively with payroll and leadership teams to validate documentation accuracy.

Qualifications

Required

• Proven payroll experience in a Canadian payroll environment (multi-Province experience an asset).
• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation or working towards a Payroll designation.
• Strong understanding of end-to-end payroll processing and payroll compliance.
• Experience using SAP an asset.
• Exceptional communication and interpersonal skills; strong writing capabilities
• Excellent documentation, analytical, and organizational skills.
• Ability to translate complex processes into clear, user-friendly documentation.
• High degree of confidentiality, professionalism, and attention to detail.
• Experience with process mapping, business process documentation, or knowledge management projects.
• Consulting or project-based payroll experience.

Who Would Be a Great Fit?

This opportunity may be particularly appealing to:

• Experienced payroll professionals seeking flexible part-time work.
• Payroll consultants looking for project-based engagements.
• Recently retired or semi-retired payroll practitioners interested in leveraging their expertise on a part-time basis.
• Payroll professionals with strong process improvement and documentation skills open to a part-time project.

What We Offer

• Opportunity to contribute to an important knowledge-transfer and business continuity initiative.
• Collaborative and professional work environment.
• Meaningful project work that leverages deep payroll expertise.
• Convenient downtown Toronto location with TTC and GO transit access.

Vacancy Status: This posting is for an existing vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.