Payroll Team Lead

Board Of Governors of Exhibition Place; Toronto; On-site; CAD 69,000 - 88,000; Full time

Benefits offered by this job

OMERS pension

Health & dental

Professional development

Job summary

Exhibition Place in Toronto, Ontario, is seeking a Payroll Administrator to support day-to-day payroll administration and operations in a unionized environment. You will oversee weekly hourly payroll processing, ensure accuracy, and coordinate with the payroll team to meet deadlines.

The role requires several years of progressive payroll experience, with PCP certification and strong knowledge of ADP WFN, time and attendance systems, and MS Office tools.

Qualifications

• Several years of progressive payroll experience.
• PCP payroll certification completed.
• Post-secondary education in a related discipline.

Responsibilities

• Oversee payroll processing and reconciliation for hourly payroll.
• Coordinate payroll team activities and ensure accuracy and timeliness.
• Setup payroll cycles in ADP Workforce Now and ensure deductions are processed.
• Maintain data integrity in ADP WFN, Dynamics 365 BC and employee files.

Skills

Payroll administration

ADP Workforce Now

Time and attendance

Excel

Analytical skills

Communication skills

Education

PCP payroll certification

Post-secondary education in related field

Tools

ADP Workforce Now

Microsoft Dynamics 365 Business Central

Enhanced Time and Attendance

Job description

Salary Range: $69,410.00 To $87,715.00 Annually

About Us:

Established in 1879 and located on the shores of Lake Ontario, Toronto, the award-winning Exhibition Place is Canada’s largest entertainment venue, hosting over 2,000 events and attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sports, festivals, recreation, culture, and tourism. Exhibition Place boasts the award-winning, LEED Gold Certified Enercare Centre, Canada’s largest exhibition and convention centre, and the Automotive Building LEED Silver conference venue. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart, which includes the promotion of sustainable development, environmental initiatives and leading-edge green technologies and practices across the site.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

What can I expect to do in this role?

Support day-to-day payroll administration and operations of payroll policies and practices. Oversee the payroll processing and reconciliation of hourly payroll and assigned payroll functions, ensuring accuracy, compliance and adherence to established deadlines. Works closely with the Payroll Manger to support the coordination of payroll team activities, provides technical expertise, resolves complex payroll issues and promotes the consistent application of payroll best practices, collective agreements and legislative requirements.

• Perform general payroll administration duties to support assigned payroll departments.
• Oversee the preparation and processing of weekly hourly payroll for unionized and non-unionized departments.
• Assist in coordinating and prioritizing work of payroll team to ensure accuracy, completeness and timeliness of payroll submissions.
• Set up payroll cycles in ADP Workforce Now (WFN) in accordance with the annual accounting schedule, ensuring all special payments and deductions are processed.
• Complete and review accuracy of weekly payroll transactions including new hires, terminations, leaves, employee information changes, earnings, deductions, adjustments and taxable benefits.
• Prepare payroll and general ledger account reconciliations, journal entries, transfers, ad hoc reports, monthly remittances and investigate discrepancies.
• Administer the OMERS pension plan program including enrollments, contributions, reporting and compliance
• Maintain payroll records and ensure data integrity within ADP WFN, Business Central and employee files.
• Serve as subject matter expert for ADP WFN and time and attendance system by maintaining system configurations, identify discrepancies, provide troubleshooting support for system issues and liaise with service provider to resolve issues.
• Provide on-going guidance and training to the payroll team regarding payroll processes and ensure payroll procedures and internal controls are consistently followed.
• Identify training needs and recommend development opportunities for the payroll team and other stakeholders on payroll processes.
• Develop and document payroll procedures and training materials to support the continuous improvement of payroll processes and controls.
• Respond to inquiries from government agencies, auditors, OMERS and external stakeholders.
• Review, interpret and implement payroll-related policies and collective agreement changes, ensuring payroll processes and system configurations remain compliant.
• Prepare and assist in year-end payroll activities including T4s, taxable benefits, OMERS 119 reconciliation, pension adjustments, EHT and PIER audits.
• Maintain high levels of accuracy, professional demeanor, appropriate levels of confidentiality, excellent customer service, significant support services to others both within and outside of the department.
• Act as the first point of contact for hourly payroll issues and inquiries
• Participate in projects related to people, culture and corporate services programs.
• In absence of Payroll Manager, coordinate the daily payroll activities and functions to ensure smooth operations and provide back-up for payroll specialists as needed.
• Perform other duties as assigned.
• Several years’ of progressive payroll experience and completion of recognized PCP payroll certification and post-secondary education in a discipline pertinent to the job function is required.
• Experience specializing in payroll processing, payroll reconciliations, basic accounting principles, OMERS and benefits administration in a unionized environment.
• Ability to lead, train, and coordinate work of others.
• Experience using ADP Workforce Now, Enhanced Time and Attendance and Microsoft Dynamics 365 Business Central is an asset.
• Advanced computer proficiency in preparing reports, spreadsheets and correspondence using a variety of computer software packages including MS Office, word processing, Excel and Outlook.
• Excellent organizational skills with the ability to prioritize and meet strict deadlines with attention to detail.
• Strong analytical skills, problem solving, multitasking and critical thinking coupled with resourcefulness and initiative when managing multiple priorities with tight constraints and with minimal supervision.
• Proven customer services and interpersonal skills with the ability to effectively communicate both verbally and written.
• Ability to interpret and apply policies, guidelines, legislation and collective bargaining agreements with knowledge of employment-related legislation.
• Flexible to work weekends and holidays.

Job Vacancy Status:
This is an Existing Position.

Application Process:

All applicants must be legally entitled to work in Canada. We carefully review every application - including yours. We're fortunate to have many outstanding people apply to each of our positions. While we appreciate every application that comes our way, due to the high volume we receive, we're not able to follow up with each person individually. If a strong match is found between your qualifications and the needs of the role, we'll contact you.

Diversity, Equity, and Inclusion:

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:

We value the unique skills and experiences each person brings to Exhibition Place and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act, so if you require accommodation during the hiring process, please let our Recruitment team know by emailing us at People&[e-mail].