Payroll Coordinator

Springs Window Fashions and Affiliated Companies; Town of Middleton; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll Coordinator to manage payroll processes for both hourly and exempt employees. This role requires a deep understanding of payroll systems, particularly ADP, and exceptional Excel skills. The ideal candidate will have 3-5 years of experience in payroll processing, ensuring accuracy and compliance while providing excellent customer service to staff. Join a dynamic team where your expertise in payroll will contribute significantly to organizational success and employee satisfaction. If you're passionate about payroll and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Minimum of 3-5 years of payroll processing experience required.
• Strong knowledge of ADP systems and Excel is essential.

Responsibilities

• Process hourly and exempt payrolls with accuracy and efficiency.
• Interact with supervisors for payroll corrections and adjustments.

Skills

Payroll Processing

ADP Systems

Excel

Accounting Knowledge

Customer Service

Critical Thinking

Education

Two-year associate degree in Accounting

Tools

ADP Timesaver

General Ledger Systems

Microsoft Word

Job description

Description

Mission

The Payroll Coordinator is responsible for processing hourly and exempt payrolls, both weekly and bi-weekly, requiring extensive knowledge of ADP systems as well as superior Excel skills. Minimum of 3-5 years of payroll processing with large volume. Be able to perform accounting-related activities as required for after payroll processing. Ensure accuracy of all information while processing and post processing all payroll transactions.

This role’s purpose is to follow all written and verbal directions to ensure all procedures are completed to process weekly and bi-weekly payrolls for both hourly and exempt with no errors. Another purpose is to supply all staff with excellent customer service and support by answering all questions.

Objectives

• Process hourly and exempt payroll, requiring extensive knowledge of ADP Systems.
• Process hourly and exempt timecards, including correcting errors on weekly reports by going into ADP and manually making corrections.
• Process corrections/adjustments to hourly and exempt payroll and enter in ADP.
• Interact with office and factory supervisors to make required corrections.
• Balance the payroll hours reported to the weekly hours reported.
• Submit hourly and exempt payrolls to ADP after verifying accuracy of data.
• Have knowledge of payroll taxes to be able to perform manual calculations and to recognize system problems or errors, should they occur.
• Prepare manual payroll checks when necessary.
• Make wage and tax corrections from previous payrolls directly into the ADP system, child support, wage garnishments and tax levies.
• Provide wage information as requested for employment verification, unemployment, subpoenas.
• Process wire requests for 401k Payrolls.
• Process payroll information for short term disability provider.
• Assist associates with questions regarding bonus/vacation balances and timecard entries.
• Reconcile designated payroll accounts.
• Process monthly payroll journal entries.

Requirements

Education and Experience

• Two-year associate degree in Accounting preferred but will be waived for previous experience with labor collection, payroll processing and knowledge of payroll taxation.
• Minimum of 3-5 years of payroll processing with high volume.
• PC skills, strong Excel and Word experience, knowledge of ADP payroll, ADP Timesaver labor collection and general ledger systems.

Behavioral Competencies

• Ensures Accountability – Holding self and others accountable to meet commitments
• Drive Engagement – Creating a climate where people are motivated to do their best to help the organization achieve its objectives
• Instill Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Drive Results – Consistently achieving results, even under tough circumstances
• Consumer/Customer Focus – Building strong customer relationships and delivering on customer-centric solutions
• Critical Thinking – Making Sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
• Being Resilient – Rebounding from setbacks and adversity when facing difficult situations
• Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement