HR & Payroll Coordinator (Part-time)

bb Blanc; Vaughan; Remote; CAD 60,000 - 80,000; Part time

Job summary

A leading company in the event industry is seeking a detail-oriented Part-Time HR & Payroll Coordinator. This remote role involves maintaining employee records, processing payroll, and assisting with HR tasks. Ideal candidates should have experience in payroll processing and HR administration, along with strong organizational and communication skills.

Qualifications

• Minimum of 2 years' experience in payroll processing and HR administration.
• Familiarity with payroll systems and HRIS platforms, preferably ADP WFN.

Responsibilities

• Maintain employee records and process bi-weekly payroll accurately.
• Manage recruitment and onboarding processes.
• Assist with performance management and benefits administration.

Skills

Attention to Detail

Organizational Skills

Communication

Interpersonal Skills

Independence

Tools

ADP Workforce Now

Microsoft Office

Job description

Company Summary:

At bb Blanc, our core belief is that 'The Experience is everything'. As a pioneer in the event industry, we excel in creating unforgettable moments for large-scale events. Since 2008, we have managed over 2500 events annually, establishing ourselves as leaders in audiovisual/staging production and live entertainment. Our Canadian-owned company is committed to creativity and award-winning customer service, making us a trusted name in both corporate and social markets. Our dedicated team transforms ordinary gatherings into extraordinary experiences, emphasizing the importance of the overall event experience.

Position Summary:

We are looking for a detail-oriented Part-Time HR & Payroll Coordinator to support our HR and payroll functions remotely. The role involves maintaining employee records, processing payroll, and assisting with HR administrative tasks. The ideal candidate is reliable, discreet, and knowledgeable about HR policies and payroll systems.

Work Schedule:

Part-time (Remote), 15-25 hours per week.

Duties and Responsibilities:

Key Responsibilities

• Maintain employee records in ADP Workforce Now, including onboarding and offboarding documentation.
• Process bi-weekly payroll accurately and timely.
• Prepare payroll journal entries for biweekly and month-end periods.
• Respond to employee inquiries regarding payroll, benefits, and HR policies.
• Handle sensitive information with confidentiality.

Recruitment and Onboarding

• Manage the offer process and draft employment contracts.
• Oversee onboarding processes and HR dashboard tasks in ADP WFN.
• Track 30/60/90 plans and coordinate with Hiring Managers during probation periods.
• Maintain Recruitment Tracker and Organizational Chart to document recruitment activities.

Performance Management

• Assist managers with quarterly and annual performance reviews.
• Manage review rollout and track progress via ADP WFN.
• Prepare and deliver change letters or updated employment contracts as needed.
• Coordinate offboarding activities through ADP WFN.

Benefits Administration

• Manage daily benefits administration.
• Facilitate new hire benefit enrollments.
• Terminate benefits for inactive employees.
• Update employee files for life events.

Qualifications and Requirements:

• Minimum of 2 years' experience in payroll processing and HR administration.
• Familiarity with payroll systems and HRIS platforms, preferably ADP WFN.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and handle multiple tasks effectively.