Payroll Coordinator

Entertainment Partners; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in the entertainment industry is seeking a Payroll Remittances Coordinator. This entry-level role involves managing payroll accounts, addressing stakeholder inquiries, and ensuring compliance with regulations. The ideal candidate will have strong organizational and communication skills, with a basic understanding of accounting principles. Join a dynamic team and contribute to the success of entertainment productions in a supportive work environment.

Benefits

Health, Dental, and Vision options

Retirement Savings Plan and company matching program

Employee Assistance Program

Annual bonus and merit reviews

Paid holidays and vacation time

Employee Wellness Wallet

Regular office social and team gatherings

Office Employee snack program

Qualifications

• 1-2 years’ experience in a remittance coordinator role.
• Understanding of Workers Compensation & Employer Health Tax reporting.

Responsibilities

• Handle all stakeholder inquiries and maintain stakeholder accounts.
• Responsible for remittances and resolving payroll account issues.
• Ensure timely liquidation and reconciliation of accounts payable.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Education

Basic Knowledge of Accounting

Tools

MS Word

Excel

Outlook

Job description

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Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production finance and production management solutions, EP delivers integrated, digital solutions to support every phase of production. EP brings together background casting and digital production technology with the Casting Portal, the leading SaaS-based platform that has transformed the way background actors are found, hired, managed and paid, and the iconic and legendary Central Casting.

Entertainment Partners Canada is the lead provider of financial services to the entertainment industry in Canada. We provide financial services to the Motion Picture, Television and Commercial industries along with production management and accounting software services. Entertainment Partners Canada prides itself on being the best in class from a product/services perspective but we are equally proud to have been Great Places to Work certified since 2017, providing an encouraging, accepting, and interesting work experience for all of our valued employees.

Job Summary:

Under the direction of the Payroll Services Manager, the Remittance Coordinator works as part of a team responsible for the implementation and maintenance of payroll and stakeholder accounts for our clients.

Key Duties and Responsibilities:

• Handle all stakeholder/paying agent inquiries and consult with the Payroll Services Manager when necessary.
• Responsible for opening, maintaining and closing of paying agent stakeholder accounts (WCB, EHT, CSST, HAPSET, etc.) throughout the Production Company lifecycle.
• Responsible for addressing and resolving stakeholder communication (mail, email, etc)
• Posting of all Union and stakeholder (WCB, EHT, etc) remittances.
• Remains up to date in stakeholder/paying agent legislation and guidelines (Service Canada, Ministry of Finance, Workers Compensation)
• Maintain knowledge of union contracts in the film industry.
• In conjunction with the Payroll Account Coordinator(s), responsible for the resolution/completion of remit-related payroll account issues reflected in weekend exception emails.
• Responsible for maintaining and updating Union membership and RRSP lists.
• Knowledge of internal system processes regarding Employer of Record and stakeholder/Paying Agent Accounts, including WCB, EHT and Accident on Set (AoS).
• Involved in all Employer of Record and stakeholder/Paying Agent client accounts including, but not limited to, Union, RRSP, WCB, Child Trust and Garnishee. Duties include administration and remittance processing, resolving issues with stakeholders, and maintaining supporting documentation, processing refund requests and overall account maintenance.
• Processing of recovery refunds to ensure the Recoveries GL is reconciled in a timely manner.
• In conjunction with the Finance Department, ensure timely liquidation and reconciliation of accounts payable and aged payables accounts.
• In conjunction with Payroll Services Manager, provide support of override pinning/approval.
• Assist in the completion of year end reporting for all WCB and Health/Payroll Tax accounts.
• Provide support to other members of the payroll team and/or assists with additional tasks provided by the Payroll Services Manager when necessary.

Qualifications:

• 1-2 years’ experience in a remittance coordinator role
• Understanding of Workers Compensation & Employer Health Tax reporting/remittances, Garnishee orders and union fringes/remittances (film industry desired, but not required).
• Basic computer skills including MS Word, Excel, and Outlook.
• Basic knowledge of accounting
• Ability to work effectively in a fast-paced, deadline-oriented environment.
• Ability to work within a team environment.
• Excellent interpersonal, organizational and communication skills.

Working conditions

• The hours of work are 7.5 hours per day, Monday to Friday. Some overtime may be a requirement of this position.
• Conditions are normal for an office environment
• Accommodation can be made to allow work from home on occasion
• Health, Dental, and Vision options
• Retirement Savings Plan and company matching program
• Participation in company equity plans
• Employee Assistance Program, mental health and wellness programs
• Annual Employee Training and Development Allowance
• Annual bonus and merit reviews
• Paid holidays, vacation time, personal time, additional holidays, and sick time
• Employee Wellness Wallet
• Regular office social and team gatherings
• Office Employee snack program

EP Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. As only short-listed candidates will be contacted, we thank you in advance for your interest in EP!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Customer Service, and Administrative

• Industries

  Entertainment Providers

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