Payroll & AP Administrator

MGM Mechanical Ltd.; Victoria; On-site; CAD 55,000 - 70,000; Full time

Job summary

MGM Mechanical Ltd. is seeking a Payroll & Accounts Payable Administrator to handle end-to-end payroll, onboarding/offboarding logistics, AP support, and general finance tasks in Victoria.

The role requires high accuracy, strict compliance, and meticulous record-keeping within our accounting systems. You will manage bi-weekly and monthly payroll, ROEs, T4s, and statutory remittances, while coordinating benefits and RRSP contributions.

Qualifications

• 2–3+ years of Canadian payroll processing experience.
• Strong knowledge of Canadian payroll legislation, CRA requirements (CPP, EI), and BC Employment Standards Act.
• Core accounting knowledge (GL entries, reading financial statements, and account reconciliations).
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• High attention to detail, discretion with confidential data, and excellent time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Process bi-weekly and monthly payroll accurately and on time.
• Review timecards and deductions including holiday pay, overtime, vacation, sick pay, and bonuses.
• Prepare Records of Employment (ROEs), T4s, and year-end payroll reconciliations.
• Remit and file monthly/annual statutory remittances (payroll taxes, EHT, WCB/WorkSafe, GST).
• Administer group health benefits and manage employee/employer RRSP contributions.
• Prepare and post payroll-related journal entries and reconcile payroll GL accounts.
• Serve as the primary contact for employee inquiries regarding pay, deductions, and benefits.
• Assist with full-cycle AP: review invoices, match receipts/POs, and prepare payments.
• Reconcile monthly supplier statements and resolve invoice discrepancies.
• Support month-end closing tasks and journal entries as needed.

Skills

Payroll processing

Payroll legislation

Time management

Attention to detail

Communication skills

Confidential data handling

Microsoft Office

Tools

QuickBooks Time

QuickBooks Payroll

Job description

The Payroll & Accounts Payable Administrator is responsible for end-to-end payroll processing, employee onboarding/offboarding logistics, supporting accounts payable, and assisting with general finance and office tasks. Success in this role requires high accuracy, strict adherence to compliance deadlines, and seamless record-keeping within the company’s accounting systems.

Job Overview

The Payroll & Accounts Payable Administrator is responsible for end-to-end payroll processing, employee onboarding/offboarding logistics, supporting accounts payable, and assisting with general finance and office tasks. Success in this role requires high accuracy, strict adherence to compliance deadlines, and seamless record-keeping within the company’s accounting systems.

Responsibilities and Duties

Payroll & Benefits Administration

• Process bi-weekly and monthly payroll accurately and on time.
• Review and validate timecards, statutory holiday pay, overtime, vacation balances, sick pay, bonuses, and statutory deductions.
• Prepare Records of Employment (ROEs), T4s, and year-end payroll reconciliations.
• Remit and file monthly/annual statutory remittances (Payroll taxes, EHT, WCB/WorkSafe, and GST).
• Administer group health benefits and manage employee/employer RRSP contributions.
• Prepare and post payroll-related journal entries and reconcile payroll GL accounts.
• Serve as the primary contact for employee inquiries regarding pay, deductions, and benefits.

Accounts Payable & General Accounting

• Assist with full-cycle AP: review invoices, match receipts/purchase orders, and prepare payments.
• Reconcile monthly supplier/vendor statements and resolve invoice discrepancies.
• Track, categorize, and reconcile corporate credit cards and expense reimbursements.
• Assist the Senior Controller with month-end closing tasks and journal entries as needed.

HR & Administrative Support

• Coordinate administrative onboarding and offboarding for staff (system setup, documentation, equipment tracking, and offboarding checklists).
• Maintain confidential employee files and ensure compliance with provincial labour standards.
• Assist with the preparation and submission of proposals (RFPs).
• Periodically post job opportunities and manage recruitment for field positions.
• Provide general office support, including answering inquiries and routing communications as needed.

Qualifications – Must Have:

• 2–3+ years of Canadian payroll processing experience.
• Strong knowledge of Canadian payroll legislation, CRA requirements (CPP, EI), and BC Employment Standards Act.
• Core accounting knowledge (understanding GL entries, reading financial statements, and performing account reconciliations).
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, Powerpoint)
• High attention to detail, strong discretion with confidential data, and excellent time management skills.
• Strong written and verbal communication skills.

What We’re Looking For – Nice to Have:

• Experience with QuickBooks Time and QuickBooks Payroll (or similar cloud accounting software).
• Experience in the Construction or Contracting sector (job costing exposure is a plus).
• Certified Payroll Management Professional (CPCP / PCP) designation or active pursuit of designation.

Limitations & Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

All job requirements are subject to modifications in an effort to accommodate individuals with disabilities.