Payroll & Benefits Assistant

Donald's Fine Foods; City of Langley; On-site; CAD 40,000 - 50,000; Full time

Job summary

A food processing company located in Langley, BC is looking for a detail-oriented Payroll and Benefits Assistant. This role focuses on supporting union hourly payroll processing and benefits administration while maintaining accurate employee records. Ideal for someone early in their career, the position offers one-on-one training and hands-on experience in payroll compliance across several provinces. Excellent communication skills and attention to detail are essential for interacting with employees and managing payroll inquiries.

Qualifications

• Up to 1 year of experience in payroll, accounting, or administrative roles.
• Interest in pursuing Payroll Compliance Practitioner (PCP) certification is an asset.
• Basic knowledge of payroll legislation is an asset, training provided.

Responsibilities

• Assist with bi-weekly payroll processing for unionized hourly employees.
• Review employee timecards for completeness and compliance.
• Maintain up-to-date and accurate employee records.

Skills

Attention to detail

Communication skills

Interpersonal skills

Organizational skills

Microsoft Excel

Education

High school diploma required

Post-secondary coursework in payroll, accounting, or HR

Tools

ADP Workforce Now

Microsoft Excel

Job description

We are looking for a detail-oriented and motivated Payroll and Benefits Assistant to support with union hourly payroll processing and maintaining accurate employee records. This role is ideal for someone early in their payroll career who wants to gain hands‑on experience and develop their skills. You’ll assist with payroll processing, benefits administration, employee inquiries, and routine reporting under the direct guidance of the Payroll and Benefits Manager, who will provide one‑on‑one training and support. This role involves working with employees across British Columbia, Alberta, and Saskatchewan, ensuring compliance with employment standards and collective bargaining agreements.

Responsibilities

Payroll Support

• Assist with bi‑weekly payroll processing for unionized hourly employees using ADP Workforce Now (training provided), under the guidance of the Payroll and Benefits Manager.
• Review employee timecards for completeness and accuracy, ensuring compliance with employment standards and collective bargaining agreements.
• Enter payroll‑related data into the system and double‑check for errors.
• Help verify calculations for overtime, vacation, and statutory holiday pay.
• Assist with preparing Records of Employment (ROEs) under the guidance of the Payroll and Benefits Manager.
• Respond to basic payroll questions from employees and escalate complex issues to the Payroll and Benefits Manager.

Benefits Support

• Assist with employee benefits administration, including enrolments, changes, and terminations.
• Provide employees with general information about benefits coverage and direct them to the right resources.
• Assist with reconciling monthly benefits premiums under the guidance of the Payroll and Benefits Manager.

Compliance and Reporting

• Maintain up‑to‑date and accurate employee records.
• Support the Payroll and Benefits Manager with year‑end reporting tasks, such as T4 preparation.
• Assist with generating payroll and benefits reports as requested.
• Learn and apply payroll and benefits compliance requirements across BC, Alberta, and Saskatchewan.

Other Duties

• Additional duties as assigned.

Position Requirements and Skills

• High school diploma required; post‑secondary coursework in a related field, such as payroll, accounting, or human resources, is an asset.
• Interest in pursuing Payroll Compliance Practitioner (PCP) certification is an asset.
• Up to 1 year of experience in payroll, accounting, or administrative roles (co‑op or internship experience counts).
• Basic knowledge of payroll legislation is an asset but not required; training will be provided.
• Comfortable with Microsoft Excel (formulas and basic data entry).
• Excellent written and verbal communication skills to effectively interact with employees, union representatives, and third‑party organizations.
• Strong interpersonal skills with the ability to handle sensitive information with discretion.
• Excellent attention to detail, organizational, and time management skills.

Physical Requirements

• This is a fully onsite position at the Langley, BC office during regular business hours.
• Primarily a desk role requiring prolonged periods of sitting and computer work.