Payroll Supervisor/Accountant

Kap Paper Inc; Kapuskasing; On-site; CAD 70,000 - 100,000; Full time

Job summary

Kap Paper Inc is seeking an experienced Payroll Supervisor to lead a team and manage payroll for 300+ employees. You will ensure accurate and timely processing, handle overtime, premiums and holidays, and serve as the escalation point for payroll questions.

Responsibilities include system administration, configuration of earnings and deductions, compliance with legislation, year-end reporting, and collaboration with HR, IT and accounting to support labour costing and audits.

Qualifications

• University degree in Accounting, Finance or Business Admin. Related field.
• 3–5 years experience in payroll with minimum 2 years in a supervisory role.
• Proficiency with Microsoft Office Suite and payroll software.
• English required; French is an asset.
• Excellent communication skills.

Responsibilities

• Supervise the payroll clerk, assign tasks, review work and provide training.
• Oversee full-cycle payroll for 300+ employees, including overtime, shift premiums, multiple pay rates, and holidays.
• Review payroll adjustments, corrections, and off-cycle payments.
• Ensure payroll is accurate, on time, and compliant with legislation and policies.
• Act as the primary escalation point for payroll-related questions.

Skills

Microsoft Office Suite

Payroll software

Communication skills

Bilingual English/French

Education

University degree in Accounting, Finance or Business Admin. Related field

Job description

Requirements:

• Language: English (spoken and written) and French is an asset.
• Education: University degree in Accounting, Finance or Business Admin. Related field.
• Professional Payroll Certification is an asset.
• Experience: 3 – 5 years experience in the field or related field with minimum 2 years in a supervisory role.
• Proficiency in Microsoft Office Suite programming.
• Knowledge of payroll software and related systems.
• Excellent communication skills.

Key Responsibilities:

Payroll Supervision & Administration:

• Supervise and support the payroll clerk, including task allocation, review of work, and training.
• Oversee full-cycle payroll processing for 300+ employees (hourly and salaried), including overtime, shift premiums, multiple pay rates, and statutory holidays.
• Review and approve payroll adjustments, corrections, and off-cycle payments.
• Ensure payroll is processed accurately, on time, and in compliance with legislation and company policies.
• Act as the primary escalation point for payroll-related questions from employees and management.

Payroll System Management:

• Serve as the primary owner and administrator of the payroll system.
• Maintain payroll system configuration, including earnings, deductions, benefits, and tax setup.
• Ensure system accuracy, data integrity, and proper security controls.
• Lead payroll system testing related to updates, upgrades, or legislative changes.
• Partner with HR, IT, and system vendors to resolve system issues and implement enhancements.
• Develop and maintain payroll procedures, documentation, and user controls.

Compliance & Remittances:

• Ensure accurate and timely statutory remittances (income tax, CPP/QPP, EI, workers’ compensation, pension and benefit deductions, garnishments).
• Maintain compliance with federal, provincial/state, and local payroll legislation.
• Prepare and submit year-end payroll reporting (T4s, RL-1s, ROEs, and related filings).
• Stay current on legislative and regulatory changes impacting payroll.

Payroll Accounting & Month-End Support:

• Prepare and post payroll-related journal entries.
• Reconcile payroll, benefit, and statutory liability accounts.
• Support month-end close activities related to payroll, including accruals and labour cost analysis.
• Provide payroll data and documentation for internal and external audits.
• Work collaboratively with accounting and operations teams to ensure accurate labour costing.

Commitment:

• Comply with all health, safety, and environmental standards, as well as applicable regulations and laws.

Kap Paper Inc is an equal opportunity employer. We value diversity and provide accommodations under AODA.