Payroll Administrator - Maternity Leave Placement

Arrow Transportation Systems Inc.; Vancouver; Hybrid; CAD 65,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Administrator to join their dynamic team. This exciting role involves overseeing the efficient processing of payroll for multiple companies, ensuring compliance with regulations, and maintaining accurate financial records. The ideal candidate will possess strong attention to detail, effective communication skills, and a commitment to confidentiality. With a hybrid work environment and a focus on career growth, this position offers a fantastic opportunity to contribute to a well-respected organization while enjoying competitive compensation and comprehensive benefits. If you're ready to make an impact in payroll administration, this role is perfect for you!

Benefits

Competitive Compensation

100% paid public transit

Pension matching program - 4%

Full extended medical benefits

Career growth potential

Beautiful downtown location

Qualifications

• 5+ years of experience in payroll administration, preferably in a multi-company environment.
• Strong knowledge of payroll systems and internal controls.

Responsibilities

• Ensure accurate and timely payroll processing for all employees.
• Maintain compliance with federal and provincial regulations.

Skills

Attention to detail

Effective communication

Organizational skills

Time management

Confidentiality

Problem-solving

Education

Post Secondary Education in Accounting

Payroll Compliance Practitioner (PCP) Certification

Tools

Microsoft Excel

Avanti

ADP Workforce Now

NetSuite

Job description

Overview

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

We are looking for a Payroll Administrator to join the Arrow team and to help us fill a Full-Time Temporary role.

Great People Work Here!

We Offer

• Competitive Compensation: $65,000 - $80,000/year based on experience
• Public Transit is 100% paid by employer
• Hybrid work environment: Monday - Wednesday is in office with the option to work from home on Thursday and Friday.
• Beautiful downtown location, close to transit and with stunning views!
• Pension matching program - 4%
• Full extended medical benefits including Dental, Pharmaceutical, Paramedical, Life Insurance and more!
• We promote from within! Career growth potential.
• This role is to replace an 18-month maternity leave and is therefore considered Full Time Temporary. The contract duration will be approximately 20 months.

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Arrow.

Responsibilities

The Payroll Administrator’s role is to ensure the efficient, effective and accurate flow of financial information for multiple financial activities relating to the group of companies bi-weekly and/or semi-monthly payroll functions (salary/non-union hourly, union hourly and US salary and hourly). This includes timely and accurate reporting of payroll data for the Arrow Group of Companies employees. Other responsibilities include overseeing the processing journal entry preparation, reconciliations, and various other accounting functions. The Payroll Administrator ensures processes are followed and items completed in ATSI’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Payroll Administrator will work with Finance and HR departments to ensure pay and personnel records are accurate and up to date. Integrity and strong attention to detail are crucial for this role.

Major Responsibilities

• Assist in the preparation and administration of payroll for all the Arrow Group of Companies employees, ensuring accuracy and timeliness.
• Ensure that all salaries are paid accurately and in a timely fashion to all employees, contractors, and other parties.
• Ensure compliance with all relevant federal, provincial and state regulations, including employment standards, taxation, and statutory deductions.
• Maintain up-to-date knowledge of payroll legislation and company policies.
• Prepare journal entries and forms, such as records of employment, income tax forms, and remittances. Perform off-schedule payments, such as replacement cheques, termination pays, lump sum payments.
• Resolve payroll discrepancies by collecting and analyzing information. Provide payroll information by answering questions and requests.
• Implement salary increases, bonuses, commissions, in accordance with instructions given.
• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
• Collaborate with the Finance and HR department to ensure pay and personnel records are accurate and up to date.
• Assist in the administration of employee programs (e.g. health benefits, stock option plans, etc.).
• Follow all workplace safety policies and compliance regulations participate in identifying hazards.
• Comply with all rules and regulations, protocols and established metrics.
• Prepare analysis and/or reports as required by manager.
• Ensure all paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. employee file paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Assist others on the team to ensure successful payroll.
• Provide internal and external Customer Service excellence.
• Other duties as assigned by manager.

You Possess

Requirements

• Relevant Post Secondary Education in Accounting, and/or Payroll Compliance Practitioner (PCP) Certification (or working towards it) is an asset.
• Minimum 5 years’ experience, preferably in a multi-company environment.
• Proficient in Microsoft Excel, Avanti, ADP Workforce Now and NetSuite is an asset along with the ability to quickly learn new computer applications.
• Experience dealing with year-end audits, income tax reporting, account reconciliations and various government remittances is also required.
• Strong knowledge of payroll systems, internal controls and policies.
• Ability to handle confidential information in an ethical and professional manner.
• Effective communication skills, both verbally and written, to interact with employees and stakeholders.
• High attention to detail and accuracy.
• Strong safety mindset.
• Needs to be responsible, accountable and dependable.
• Strong work ethic and positive team attitude.
• Effective organizational and time management skills.

Working Conditions

• Professional hybrid office setting, with a combination of in-office and remote work.
• Occasional overtime may be required during payroll deadlines and year-end processing.