Payroll Administrator

GDI Ainsworth; Greater Napanee; On-site; CAD 48,000 - 58,000; Full time

Job summary

GDI Services (Canada) LP is seeking a Payroll Administrator to support the payroll team in Canada. This in-office role requires handling payroll queries, ROE preparation, and benefits administration while maintaining confidentiality and complying with standards.

Responsibilities include processing payroll changes, supporting HR, and assisting with year-end activities and reports. Candidates should have related post‑secondary education and experience, with PCP certification pursued where possible.

Qualifications

• Post-secondary education in a related field is required.
• PCP certification in progress or equivalent experience is preferred.
• Familiarity with payroll systems and statutory rules.
• Proficient with Word, Excel, and email.
• Knowledge of provincial Employment Standards and labour agreements.
• Excellent verbal and written communication skills.

Responsibilities

• Administer the payroll process and respond to inquiries.
• Prepare ROEs and payroll records; issue manual cheques as needed.
• Maintain and process benefits; support HR personnel.
• Provide administrative support to managers and supervisors.
• Assist with year-end preparation and monthly/quarterly reports.
• Process changes to employee files per standards and agreements.

Skills

Payroll experience

Benefits administration

Excel

Communication skills

Confidentiality

Education

Post-secondary education in related field

Payroll Compliance Practitioner (PCP) cert in progress

Tools

Desjardins Employer D

Blue Force timekeeping

Job description

One provider. One solution. All your facility maintenance services.

GDI provides best in class integrated, high level, facility maintenance services to the United States and Canada. We have more than 30,000 team members who contribute to the success of GDI and our customer’s businesses. With almost a century of facility service experience, state of the art business practices, environmentally friendly processes and supplies and an established global reputation, we offer unrivaled client experience and satisfaction.

The Payroll Administrator is responsible for supporting the Payroll Team in administering the payroll process and liaising with the benefits coordinator. Responding to payroll and benefits inquires in a prompt and efficient manner to staff and/ or government agencies such as C.R.A., H.R.D.C., etc. They are required to establish and maintain positive working relationships with others both internal and external to achieve the goals of the organization, maintain a high degree of confidentiality and work effectively as a team member and function independently as required.

Monday to Friday 7:00 am - 3:00 pm, 100% in office

Summary of Position:

• Cultivate a culture that promotes inclusion, innovation, productivity, and collaboration.
• Build strong relationships, listen intently, and utilize clear & transparent communication.
• Responsible for administration of the payroll process.
• Process, provide and follow up on queries or issues related to payroll.
• Preparing ROE’s and other payroll records as required, prepare and request manual cheques for pay adjustments.
• Processing and maintenance of benefits.
• Provide support to the Human Resources department related to personnel management.
• Provide administrative support to Managers and Operation Supervisors.
• Assist with the year-end preparation.
• Prepare monthly and quarterly reports.
• Process changes on employee files according to the Employment Standards or Union Collective Agreements:
• Rate changes
• Calculation of overtime
• Union dues and benefits
• Statutory Holidays
• Vacation percentages and adjustments
• Rate changes and adjustments
• Set up benefits and union dues
• Benefits and union dues adjustments

Qualifications:

• Successful candidates come with post-secondary education in a related field, 1-2 years of payroll & benefits experience or a combination of education and experience.
• Working towards or completion of the Payroll Compliance Practitioner Certification or equivalent combination of education and experience.
• Familiarity with Desjardins Employer D, Blue Force timekeeping and/or other Payroll & HR Systems.
• Excellent computer skills including Word, Excel, and Internet/ E-mail capability.
• Strong knowledge of provincial legislation on Employment Standards and of the interpretation of the Labour Relations and Collective Agreements.
• Excellent verbal and written communication skills.
• Ability to handle stressful and difficult situations with tact and diplomacy.

Must be able to pass a Police Criminal Background Check.

GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.