Part-Time Front Desk & Guest Services Specialist

COGIR Real Estate

Ottawa

On-site

CAD 22,000 - 31,000

Full time

14 days+

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Job summary

Cogir Senior Living is seeking a Receptionist to join our on-site team. You will answer calls, greet visitors and direct inquiries in a positive, professional manner, ensuring a welcoming front desk experience for residents, families and staff.

Responsibilities include handling mail, coordinating couriers, scheduling meeting rooms, maintaining distribution lists and supporting other administrative tasks while upholding our values of service, ethics and integrity.

Qualifications

Above average interpersonal, oral and written communication skills.
Previous reception experience is an asset.
Professional and polished telephone manner.
Ability to multitask, work under pressure, and meet deadlines.
Highly organized and detail oriented.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, E‑mail).

Responsibilities

To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner.
To redirect calls as appropriate and take clear, concise messages when required.
To greet, assist and direct all visitors.
To pick up and sort internal mail.
To stamp, deliver and maintain mail machine for external mail.
To prepare packages and arrange courier pick up.
To arrange meeting room schedule and bookings.
To update phone and distribution lists.
To maintain a clean, safe, fully stocked and well organized reception area.
To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.).
To complete other duties as assigned.
To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.